Job Description

Why join us?Are you looking to join a dynamic pension plan that embodies the strong values of its 600,000 members and is an industry leading global investor? If so, we would love to tell you our story.At OMERS we put our people first and are proud to embrace the diversity of thought and leadership that comes from having locations in Toronto, London, New York, Singapore, Sydney and other major cities across North America and Europe. Our culture is truly one of a kind. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live with an ever-constant eye to the global investment markets.In this role, you will have the opportunity to support very busy Senior Executives and their immediate teams. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.You will be a key member of an engaged, high-reaching team\xe2\x80\x94part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.Responsibilities:Provide a full range of confidential administrative services for 2 Managing Directors and their teams, and providing back-up to the other team EA, ensuring quality service and professionalism at every interactionMeeting management which includes scheduling, preparing agendas and documenting action items at various team meetingsPreparation and coordination of meetings and events including offsites and other department-wide meetings, including but not limited to booking meeting rooms/event venues, catering, technology, communication, materials and RSVP\xe2\x80\x99sPrepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the team by identifying required information, conducting research and utilizing appropriate sources as requiredProactively recommend enhancements to processes and issues to increase efficiencies and share best practicesManage, coordinate, and maintain complex calendars with conflicting prioritiesBuild strong relationships across the organization, including partnering with internal and external stakeholdersPrioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects while being flexible in adjusting to changing work prioritiesManaging invoices and bank payments, tracking team budget including monitoring and analyzing expenses and year end accrualsParticipate fully as a member of the team and contribute to a positive and inclusive work environmentCoordinate extensive and sometimes complex domestic and international travel arrangementsGeneral office duties including ordering catering, mail distribution, greeting guests, etc.To succeed in this role, you have:5+ years\xe2\x80\x99 experience supporting executives in a large, complex, international organizationExcellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc.Works extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detailDemonstrate superior customer service skills and professionalism when partnering with all levels and external stakeholders.Demonstrate strength in time management and organizational skills with the ability to multi-task in a fast paced and demanding environment, while working independently with minimal direction and proficiency in dealing with ambiguityPerform autonomously and with discretion and proactively resolve any issues in a professional and calm mannerPossess exceptional interpersonal, influential, verbal and written communication skillsHave flexibility to work extra hours on occasion and sometimes on short noticeOur story:Founded in 1962, OMERS is one of Canada\xe2\x80\x99s largest defined benefit pension plans, with $128.6 CAD billion in net assets as of December 31, 2023. OMERS is a jointly-sponsored pension plan, with more than 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children\xe2\x80\x99s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe \xe2\x80\x93 serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

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