Job Description

Robert Half is actively looking for an Executive Assistant. This individual will help maintain administrative duties and other projects as assigned. You will have the opportunity to put your talents to the test in a challenging and friendly environment. This Executive Assistant opportunity is located in the Toronto, Ontario area and is a short-term contract / temporary employment role.

Full Administrative Support to the Executive Director
- Assess the importance and urgency of issues or problems that arise, address issues, or alert relevant senior leadership of potential problems or conflicts.
- Calendar management; accurately and effectively schedule in-person and remote meetings, committees/working groups, board meetings, and reservations.
- Assist in the planning, coordination, and delivery of various projects and initiatives under the ED\'s supervision, involving tracking timelines, milestones, and deliverables, as well as coordinating with team members and stakeholders.
- Screen and prioritize correspondence, which could include emails, voicemails, calls, and in-person inquiries, and respond or redirect as appropriate.
- Preparing time sensitive correspondences, briefing notes, reports, etc.
- Support the drafting of ED communications and messaging for internal and external distribution.
- Receive and review invoices, follow AP processes.
- Coordinate travel arrangements, including transportation and accommodation.
- Maintain a high level of confidentiality and discretion regarding sensitive information.

Board Governance Support
- Support the Executive Director in her role in board governance, including the ongoing smooth operations and scheduling of board and board committee meetings.
- Prepare board packages: agenda, recording and preparing board minutes, organizing and coordinating board attachments.

Office Oversight
- Manage organization-wide communication, including scheduling, emails, and phone calls: screen and redirect calls, take messages, etc.
- Greet and help direct visitors, answer inquiries, and create an overall welcoming environment.
- Maintain the main office: order office supplies, organize and maintain files and databases in a confidential matter, receive deliveries and distribute mail, be familiar with and support others in using general office equipment.
- Work closely and collaboratively with other admin and management team members.

- Minute taking experience desired

- Calendar Management experience required

- Skills in internet research

- Top-notch organizational skills, ability to multitask, an eye for detail and previous project management experience

This is a great opportunity for you to take your career to the next level by directly supporting senior management in a dynamic firm with competitive compensation! Are you passionate about growing your career as an Executive Assistant in a quality environment? Then we would love to hear from you! Contact us today to begin your career!

Robert Half is the world\'s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Robert Half

Robert Half is the world\'s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,...

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