Job Description

Toronto, Ontario, Canada

As the Executive Assistant you will perform a variety of administrative functions in support of and in partnership with the Country Manager for Canada. You will be proactive in your ability to manage all administrative issues; you will hold an integral role within the company and in return we provide a demanding and fast paced working environment for someone who is passionate about providing effective partnerships and support.

DISCOVER your opportunity

What will your essential responsibilities include?

\xc2\xb7 Providing extensive administrative support including creating detailed Microsoft PowerPoint presentations and report generation in Excel and Word.

\xc2\xb7 Complex calendar management and maintenance involving multiple time zones. Managing and balancing conflicting priorities professionally and efficiently.

\xc2\xb7 Scheduling and planning internal and external meetings in their entirety. Coordination and support of departmental initiatives.

\xc2\xb7 Coordinating extensive travel itineraries from flights, hotels, transportation to reservations. The ability to quickly and smoothly make last minute changes if requested would be essential.

\xc2\xb7 Organization, assembly, and maintenance of paper and electronic files and diaries

\xc2\xb7 Expense report preparation and submission.

\xc2\xb7 Event Planning and coordination; some travel may be required.

\xc2\xb7 Act as the professional liaison and, often times, the primary point of contact for the Canada Leadership team when interacting with internal and external clients, brokers, and executives from AXA XL and AXA Group.

\xc2\xb7 Managing Canada newsletter for our colleagues on a weekly basis.

\xc2\xb7 Partnering with designated members across AXA group for various charity initiatives and programs.

You will report to Country Manager, Canada.

Qualifications

SHARE your talent

We\xe2\x80\x99re looking for someone who has these abilities and skills:

Required Skills and Abilities:

\xc2\xb7 Proven experience of supporting senior executives in an analytical and organizational manner within a fast-paced environment.

\xc2\xb7 Demonstrates a \xe2\x80\x98can do\xe2\x80\x99 attitude.

\xc2\xb7 Able to organize self (and others if applicable) including effective scheduling, prioritization and time management skills, completing multiple tasks to tight and differing deadlines.

\xc2\xb7 Track record of identifying and analyzing problems, identifying & evaluating options, deploying sound decision making skills.

\xc2\xb7 Outstanding attention to detail and data accuracy.

\xc2\xb7 Excellent calendar management skills with experience of coordinating complex executive meetings for global teams / working across time differences.

\xc2\xb7 Super-user with Microsoft Office with emphasis on Outlook, PowerPoint, Word & Excel.

\xc2\xb7 Displays a resilient and adaptable style, with a track record of remaining calm in demanding circumstances, adjusting comfortably to changing conditions / priorities.

\xc2\xb7 Passion for results; approach tasks and projects proactively and anticipate needs.

\xc2\xb7 Ability to think quickly, take initiative, make decisions with minimal direction.

\xc2\xb7 Collaborative approach - seeking input from others as needed to achieve the best result possible.

\xc2\xb7 Excellent interpersonal skills; displaying an awareness of dealing with sensitive issues and/or confidential information; discretion in dealing with people from all levels of the Company.

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don\xe2\x80\x99t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business \xe2\x88\x92 property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That\xe2\x80\x99s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It\xe2\x80\x99s about helping one another \xe2\x80\x94 and our business \xe2\x80\x94 to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at . AXA XL is an Equal Opportunity Employer.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called \xe2\x80\x9cRoots of resilience,\xe2\x80\x9d focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society \xe2\x80\x93 are essential to our future. We\xe2\x80\x99re committed to protecting and restoring nature \xe2\x80\x93 from mangrove forests to the bees in our backyard \xe2\x80\x93 by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We\'re building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We\xe2\x80\x99re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL\xe2\x80\x99s \xe2\x80\x9cHearts in Action\xe2\x80\x9d programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day \xe2\x80\x93 the Global Day of Giving.

For more information, please see .

At AXA XL, we know how important physical, mental, and financial health are to our employees, which is why we are proud to offer benefits such as a competitive retirement savings plan, health and wellness programs, and many other benefits. We also believe in fostering our colleagues\' development and offer a wide range of learning opportunities for colleagues to hone their professional skills and to position themselves for the next step of their careers.

AXA