Job Description

Position Information

Position Title

Executive Assistant to Dean/Campus Principal (Internal Posting)

Department/Unit

Agriculture - Dean's Office

Location

Truro, Nova Scotia, Canada

Posting Number

S046-25

Employee Group

DPMG

Position Type

Term

Duration of Contract (if applicable)

18 months

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$52,516 - $70,146 per annum

Classification

ADM-04

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Agriculture, Dalhousie University is a small research-intensive campus located in Truro, NS. Offering technical, undergraduate and graduate programs in agriculture, environment and related life and social science disciplines, the Faculty of Agriculture educates future leaders and generates knowledge and innovative solutions for healthy, sustainable societies. Reporting to the Faculty Administrator, the Executive Assistant provides administrative and project support to the Dean/Campus Principal.

Key Responsibilities

Serve as a resource to the Dean and other members of the Dean's Office, as well as faculty and staff, regarding Faculty and University policies, procedures, regulations, and deadlines. Respond to, prioritize and redirect a wide variety of verbal and written inquiries from internal and external stakeholders including faculty, staff, registered and prospective students, and parents. Identify sensitive and/or urgent matters requiring the Dean's attention. Coordinate the Dean's schedule being cognizant of priority meetings, appointments and travel. Prepare and distribute materials for meetings as well as reminders and requests for information. Coordinate travel arrangements for the Dean. Prepare and format a wide range of correspondence including letters, agendas, announcements, reports, and forms. Provide coordination and support to diverse events and special projects, including campus visits, retreats, surveys, questionnaires and workshops. Act as resource to both standing and ad hoc committees in the Faculty of Agriculture, including attending meetings, taking and preparing minutes, recording and following up on action items and decisions.

Note

Applications for this position are restricted to current employees of Dalhousie University as described in the

Internal Posting Guidelines

.



Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Undergraduate degree in a related discipline plus a minimum of five years' relevant and progressive experience, ideally in a university setting (or equivalent combination of training and experience). Proven ability to set own priorities and handle multiple complex and time-sensitive activities is essential. Must have strong attention to detail and problem-solving skills. Excellent interpersonal and communication skills (written and verbal) are required. Must have strong computer skills (MS Office Suite, Adobe, calendaring and email systems) and the proven ability to learn new programs quickly.

Assets

Experience with AV and other remote meeting technologies.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:



Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications for this position are restricted to current employees of Dalhousie University as described in the

Internal Posting Guidelines

.



We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

www.dal.ca/hiringfordiversity


Posting Detail Information

Number of Vacancies

1

Open Date

03/12/2025

Close Date

03/19/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/18362