Job Description

Job Title:

Executive Assistant to Cultural Director (This position will be transitioning to a new role within Zaag'idiwin)

Organization:

Zaag'idiwin Naaknigewin

Salary Range:

$79,000 - $83,000 annually

Location:

23 Christine Drive, Southampton, Ontario N0H 2L0

Job Type:

Full-Time, Contract, One (1) Position

About Zaag'idiwin Naaknigewin

Zaag'idiwin Naaknigewin is a newly established organization dedicated to promoting the wellbeing of Saugeen First Nation children and families and building capacity to operationalize Saugeen's child wellbeing law, Zaag'idiwin. Saugeen children and families are at the core of who we are--they are our most valuable resources. We believe it is our collective responsibility as Saugeen to care for one another.

Position Overview

The Executive Assistant to the Cultural Director provides administrative, coordination, and logistical support to the Cultural Department, ensuring the smooth operation of cultural programming and initiatives. This role assists the Cultural Director in the planning, coordination, and documentation of cultural events, workshops, teachings, and community engagement activities. The Executive Assistant will act as a liaison between internal departments, Elders, Knowledge Keepers, and community members while maintaining cultural sensitivity and confidentiality at all times.

Key Responsibilities

Provide executive-level administrative and scheduling support to the Cultural Director.

Assist with the planning and coordination of cultural events, ceremonies, teachings, and workshops.

Prepare meeting agendas, take minutes, and maintain organized documentation of cultural initiatives.

Support communication and correspondence between the Cultural Director, Elders, Knowledge Keepers, and community partners.

Maintain and track cultural programming budgets, supply orders, and event materials.

Assist in the preparation of reports, grant documentation, and communications related to cultural programming.

Coordinate travel, accommodations, and logistics for Elders, facilitators, and staff.

Manage and maintain cultural calendars, bookings, and program schedules.

Support the creation and distribution of promotional materials and community notices for cultural activities.

Ensure all documentation is handled respectfully, following traditional protocols and confidentiality standards.

Work collaboratively with the HR and Communications teams to support staff cultural education and events.

Other related duties as assigned to support the operational success of Zaag'idiwin Naaknigewin.

Qualifications

Diploma or Certificate in Office Administration, Indigenous Studies, Event Planning, or related field.

Minimum of two (2) years' experience in an administrative or coordination role, preferably within a First Nation or cultural organization.

Strong organizational, written, and verbal communication skills.

Knowledge and understanding of Indigenous culture, languages, values, and traditional practices.

Ability to maintain confidentiality and demonstrate cultural respect and sensitivity in all interactions.

Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, and Teams).

Strong interpersonal skills and ability to work with Elders, Knowledge Keepers, and community members respectfully.

Ability to manage multiple priorities, adapt to changing timelines, and work both independently and collaboratively.

A valid driver's license and access to a reliable vehicle is considered an asset.

Equal Opportunity & Preference

Zaag'idiwin Naaknigewin promotes equal employment opportunities. Preference will be given to candidates who identify as Indigenous, particularly those who are members of Saugeen First Nation, in alignment with the needs of the communities we serve.

How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and vision for the role. Please ensure that your application highlights how your experience aligns with the Key Responsibilities & Qualifications.

Applications must be submitted in Word or PDF format. In the subject line, please include: First Name Last Name - Executive Assistant to Cultural Director

Submit your application via email or post,

by 4:00 p.m

.

Wednesday, November 5, 2025

to: Candice Ruhl, Director of Human Resources - Zaag'idiwin Naaknigewin
23 Christine Drive, Southampton, Ontario N0H 2L0
candice.ruhl@zaagidiwin.ca

Job Type: Fixed term contract
Contract length: 12 months

Pay: $79,000.00-$83,000.00 per year

Benefits:

Casual dress Company events Company pension Dental care Disability insurance Employee assistance program Extended health care Language training provided Life insurance On-site parking Vision care
Work Location: In person