Job Description

N de ref : 1000347
Position: Executive Assistant to C-Suite
Location: Toronto / Midtown
Salary: $80,000-$90,000 plus 4 weeks' vacation, RRSP matching, and other great perks
Position Type: Permanent / Full-time
Posting Type: Open vacancy
About the Role:
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to a C-Suite executive. This role requires someone who thrives in a fast-paced environment, demonstrates strong discretion and professionalism, and can manage multiple priorities while acting as a key point of contact across the organization. The ideal candidate will be proactive, adaptable, and skilled in supporting senior leadership across a range of operational and strategic initiatives.
Key Responsibilities:
- Provide full administrative support to a C-Suite executive, including calendar management, meeting coordination, travel arrangements, and preparation of materials.
- Draft correspondence, presentations, reports, and other documentation with accuracy and attention to detail.
- Attend and take minutes for meetings, track action items, and follow up with relevant stakeholders.
- Assist with operational and financial administration, including processing invoices, tracking expenses, and supporting budget-related tasks.
- Coordinate special projects, events, and initiatives as required.
- Act as a point of contact for internal and external stakeholders, responding to inquiries promptly and professionally.
- Handle confidential and sensitive information with discretion.
Qualifications & Experience:
- Minimum 3-5 years' experience supporting senior executives, preferably in a C-Suite environment.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace; adaptable to new software and systems.
- Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
How to Apply:
Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.
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