Job Description

At Skyline Group, we are a dynamic and rapidly growing organization, looking for talented individuals to join our team and drive our continued success.

• Vision: To become North America's trusted choice for safe elevated work areas.
• Mission: To create safe elevated work areas that protect people, companies, and brands.
• Purpose: Elevate those who surround us and see them thrive.

Position Overview
We are seeking a highly organized and proactive Executive Assistant to support the Chief Financial Officer (CFO) and the Finance & Administration department.
This role provides high-level administrative support, manages priorities and communications, and ensures smooth execution of projects and departmental initiatives. The Executive Assistant acts as a trusted partner, handling sensitive information with discretion while enabling the CFO to focus on strategic responsibilities.
This is an in-office position based out of our head office located in Perth, Ontario.
Key Responsibilities

• Manage the CFO's calendar, schedule, travel, and meeting logistics; prepare agendas, materials, minutes, and follow-up action items.
• Act as primary liaison for internal and external stakeholders, managing communications, drafting correspondence, and representing the CFO professionally.
• Track tasks, deadlines, and projects to ensure timely completion and alignment with departmental priorities.
• Assist in the research, compilation, and organization of information for use by the department and/or management such as reports, spreadsheets, presentations, and other documents, often involving financial or administrative data.
• Conduct research and provide summaries, data analysis, or recommendations as requested by the CFO.
• Assist with procurement, expense reports, and budget tracking within the Finance & Administration team.
• Maintain the Finance department's section of the Hub (corporate SharePoint site), ensuring accurate organization and updates of key documents (e.g., certificates of insurance, finance policies and procedures, etc.)
• Support other departments with corporate or financial information, such as WSIB clearance certificates as requested.
• Maintain organized systems for files, policies, and key documents, ensuring confidentiality at all times.
• Support special projects, departmental initiatives, and company-wide events as assigned.
• Leverage AI tools to capture meeting notes, summarize discussions, and track action items for the CFO.

Qualifications

• Proven experience supporting a senior executive, ideally in a finance or corporate services environment.
• Strong understanding of financial principles and practices, as well as proficiency in financial software systems.
• Exceptional organizational, communication, and follow-up skills.
• Strong attention to detail and ability to prioritize in a fast-paced environment.
• Discretion handling sensitive financial, corporate, and personal information.
• Proficiency in MS Office and comfort with learning new systems quickly.
• Strong business acumen and ability to exercise judgement, tact, and professionalism.

Why join us?

• Growth & Development. Be part of an expanding team with opportunities for personal and professional growth.
• Impact. Help drive our sales goals forward and build our reputation as a trusted partner in height safety.
• Collaboration. Join a culture that values teamwork, innovation, and where your contributions are recognized and supported by a dedicated team.
• Company culture. Be part of a driven, ambitious, and supportive team focused on achieving goals and delivering exceptional service.

Job Type: Full-time
Salary: $70,000 - $90,000 per annum
Benefits:

• Dental care
• Extended health care
• RRSP match
• Vision care
• Wellness program

Schedule: Monday to Friday
Work location: In-office. This is not a hybrid position.
Additional Information
As part of our interview process, we use an AI tool (Fred.ai) to assist with notetaking. This helps us keep accurate records and stay focused on the conversation. A copy of the notes will be shared with candidates following their interview.

Skills Required