Job Description

N de ref : 1000378
Position: Executive Assistant to CEO
Location: Downtown Toronto (On-site)
Compensation: Up to $100,000 per year, plus bonus
Posting Type: Open vacancy
Are you a proactive, highly organized professional with a passion for supporting senior leadership in a fast-paced, growing environment? If so, we would love to hear from you.
Our client, a large and growing professional services organization, is seeking an Executive Assistant to provide high-level support to their CEO. This role requires exceptional organizational skills, strong judgment, and a proactive approach to anticipating the needs of senior leadership in a dynamic environment.
Key Responsibilities:
- Calendar Management: Coordinate internal and external meetings, ensuring schedules are optimized and priorities are managed effectively.
- Meeting Coordination: Prepare agendas, manage logistics, and ensure the executive is fully prepared for meetings.
- Travel & Accommodation: Arrange travel, hotel accommodations, and detailed itineraries in accordance with company policies.
- Communication: Draft, proofread, and distribute correspondence, memos, and business documents on behalf of senior leadership.
- Documentation & Reporting: Maintain organized filing systems, prepare reports, and ensure documentation meets company standards.
- Event Planning: Coordinate internal and external events hosted by the executive.
- Board & Executive Support: Prepare materials for board meetings, manage logistics and follow up on action items to ensure seamless board operations.
- Operational Improvements: Identify opportunities and implement strategies to enhance office efficiency and workflows.
Qualifications:
- Experience: Minimum of five years' experience as an Executive Assistant, including direct support to C-level executives.
- Skills: Strong organizational and communication skills; proactive with the ability to anticipate needs; proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Personal Attributes: Flexible, resilient, and able to remain composed under pressure; exceptional attention to detail; confident interacting with stakeholders at all levels.
- Additional Assets: Experience with Salesforce is considered an asset.
Please submit your resume in Word format to Angelica Stewart at .
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