Job Description

Executive Assistant to CEO & Leadership Team

We're a creative agency, celebrated for work in real estate and high-end consumer brands. We operate using the EOS (Entrepreneurial Operating System

)

to run efficiently, stay focused, and execute with clarity.

We're looking for a reliable, organized

Executive Assistant

to support our CEO and leadership team, with a primary focus on helping the CEO stay on top administrative tasks related to sales and business development. This role is ideal for someone who thrives in a fast-paced environment, is highly detail-oriented, and takes pride in keeping things running smoothly behind the scenes.

Your Role

As Executive Assistant, you'll play a critical part in helping the CEO, by taking ownership of day-to-day administrative tasks, calendar management, email communications, and coordination. You'll also assist with occasional office-related tasks and internal projects to support the team.

While this is not a senior strategy role, it is a meaningful position for someone who wants to grow within a high-performing creative organization and learn the inner workings of a leadership team. This is a great opportunity to grow your skills, work closely with leadership, and contribute to a team doing exciting, creative work. If you're highly organized, proactive, and ready to make a difference, we'd love to meet you.

What You'll Do

CEO Support (Primary Focus):

Manage the CEO's calendar, schedule, and travel logistics Keep inboxes organized and assist with prioritizing communication Support with client follow-ups, proposal formatting, and CRM updates Prepare materials or research for sales calls and meetings Track to-dos and reminders to keep things moving forward Managing personal tasks to free up personal time

Leadership & Team Support (As Needed):

Help coordinate logistics for client visits, team events, or special projects Provide support around the office environment when needed (supplies, guests, coordination)

What You Bring

2+ years in an executive assistant, office coordinator, or admin support role Exceptional organizational skills and strong attention to detail Friendly, professional written and verbal communication skills Proficiency with tools like Google Workspace (Gmail, Calendar, Sheets, Docs), Slack, DocuSign (or similar), and ASANA (or similar) is a bonus Ability to handle sensitive information with confidentiality and discretion A helpful problem solver, with a can-do attitude and willingness to pitch in where needed Familiarity with the EOS model is a plus, but not required

What You'll Get

Salary:

$45,000-$55,000 depending on experience Full-time, Hybrid in office 2 days per week A close-up view of how a creative agency operates at a high level Supportive team environment with room to grow and take on more responsibility over time Exposure to leadership processes, client workflows, and agency operations

The other perks?

Health & wellness spending account Flexible working conditions Team Wellness days and Holiday Break Mentorship and coaching Community involvement Variety of projects

At Him & Her, we play to win with purpose, with passion, and with people who bring a mindset built for making great work that actually moves the needle.

This is more than the role , it's a mindset.

You're the right fit here if you:

Are humbly confident Always come with solutions Are collaborative to the core Have a keen imagination Can see the big picture And at the end of the day are able to self propel to growth.

How to Apply

At Him & Her, we're committed to creating an environment where creativity thrives, people grow, and success is shared. If you're someone who brings both creativity and clarity to your work and wants to contribute to something bigger, we'd love to talk.

Please send us your resume and a short video message explaining why this role is a fit for you

to info@himandher.ca.

Him & Her Incorporated provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or gender expression.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Work Location: In person