Job Description

The Saskatchewan Prevention Institute is seeking a full-time (1.0 FTE) Executive Assistant. The position is renewable upon confirmation of funding at the end of each fiscal year (April 1).

The Saskatchewan Prevention Institute is a provincial non-profit organization that works to reduce the occurrence of disabling conditions in children. Our goal is healthy children. The Prevention Institute strives for excellence in primary prevention and knowledge translation and exchange to reflect current best evidence and meet identified needs. As a member of the Prevention Institute team, you will be part of a healthy and effective work environment that is committed to professionalism, integrity, accountability, and teamwork. The Prevention Institute provides a flexible work environment, fostering a healthy work-life balance.

For more information on the Saskatchewan Prevention Institute, visit https://skprevention.ca.

Nature and Scope

The Executive Assistant reports to the Executive Director and is responsible for providing administrative support to the Executive Director, Board of Directors, and staff. The Executive Assistant represents the Prevention Institute in communication with the public, stakeholders, and staff and is required to demonstrate the values of the organization and be a leader in effective communication and teamwork.

The Executive Assistant works closely with the Accountant, Office Administrator and Financial Clerk, Executive Director, and other staff on a regular basis.

The Prevention Institute's office is located in Saskatoon and serves all areas of the province. The Executive Assistant will be expected to work in office, 37.5 hours per week.

Accountabilities -

"What" Work Should be Completed

The roles and responsibilities of the Executive Assistant may change, as directed by the Executive Director, to best meet the needs of the Prevention Institute and programs.

Reporting to the Executive Director, the Executive Assistant is specifically accountable for:

Board support and coordination

Funder and partner relations

Internal and external communications

Quality assurance and copy-editting

Human resources

Office administration

Performance Competencies -

"How" Work Should be Completed

The Executive Assistant will demonstrate the following behaviours (performance competencies) in carrying out their work:

Relationship building

Treamwork and collaboration

Communication

Continous learning

Service orientation

Flexibile and adaptable

Initiative

Qualifications

Certificate or diploma from an accredited business college

3+ years of related office experience

Proficiency in Microsoft Office programs and Outlook

Copy editing skills, with a strong understanding of grammar, spelling, formatting, and proofreading techniques

Strong organizational and time-management skills that reflect ability to perform and prioritize multiple tasks

Valid Saskatchewan Driver's License.

Preference will be given to candidates who have:

familiarity with medical language and terminology; and

experience in an Executive Assistant or Senior Administrator role.

Starting Salary:

The starting salary range for this position is begins at $47,000 - $51,000.

As an employer, the Prevention Institute believes that equity, diversity, and inclusion create a team that is best able to meet our goals. The Prevention Institute is committed to hiring and employment practices that provide equal opportunities and do not discriminate against any employee or applicant based on race, colour, sexual orientation, gender identity or expression, age, culture, creed, religion, nationality, political affiliation, union activity, marital status, disability, genetic information, or benefit eligibility.

Position will be filled through assessment for the best candidate based on identified competencies (core and position), accountabilities, and qualifications/education requirements.

Applications:

Please send an application including a cover letter, sample of professional writing and references to Lee Hinton, info@skprevention.ca.

Job Types: Full-time, Permanent

Pay: $47,000.00-$51,000.00 per year

Benefits:

Casual dress Dental care Employee assistance program Extended health care Flexible schedule Life insurance Paid time off RRSP match Vision care
Application question(s):

Do you have a certificate or diploma from an accredited business college? Do you have 3+ years of related office experience? Do you have a valid drivers license?
Work Location: In person