Job Description

Executive AssistantPrimary Purpose: To provide a wide range of confidential and high-level executive support to the Office of the Provost and Vice-President Academic. Additionally, to provide a wide range of confidential and high-level administrative support within their senior leader's portfolio.Nature of Work: Reporting to the Manager, Administrative Network, the Executive Assistant is part of a collaborative and agile administrative team. The incumbent's work encompasses a broad range of complex duties and processes that require great attention to detail. The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines. A solid understanding of the priorities, goals, and visions of the portfolio is necessary, and will guide the incumbent during their day-to-day work and when making impactful decisions. Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.Typical Duties or Accountabilities:

• Strategically manages the Leader's calendar, establishing standards that provide a balance between meeting and office/work time, reflects the priorities of the unit, and allows for flexibility in a fast-paced and frequently changing environment
• Develops a variety of documents, reports, presentations, and packages for the Leader as required
• Effectively represents the Leader in all modes of communication, ensuring appropriate tone and interest are projected
• Works closely with the leader to ensure that strategic goals and priorities of the portfolio are met
• Effectively collaborates and problem solves with senior leadership staff across USask, and other private and governmental organizations
• Using collaborative and team-building skills, manages assigned projects and tasks; this may include building out knowledge, delegating work, and otherwise engaging with colleagues
• Uses judgement, confidentiality, and discretion when handling sensitive issues
• Actively seeks out and understands the unit's priorities in order to provide effective support
• Assists with continuous improvement by identifying issues and participating in process evaluation and re-design
• Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minute-taking
• Enables the USask shared services models; this includes providing direct support to the SBAs and following established best practices with transactional work submitted via ConnectionPoint
• Submits financial and administrative requests to USask systems on behalf of individuals and units
• Maintains physical and electronic records
• Performs general office duties

Education: Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution. Undergraduate degree preferred.Experience: A minimum of five years of related experience, preferably supporting executive members in a large organization. Experience with USask systems is a strong asset.Skills: Qualified candidates will be able to demonstrate effective interpersonal and communication skills, both written and verbal. Strong attention to detail is required. The incumbent will be able to thrive, make sound decisions, and complete work accurately in a busy work environment with frequent interruptions and competing priorities under minimal supervision. Candidates must be able to deal positively and effectively with stressful situations and encourage constructive, collaborative relationships. Qualified candidates must be proficient with Microsoft Office software (Word, Excel, PowerPoint, Visio, and Outlook) and be able to learn new computer programs quickly.Department: Administration Network
Status: Term 1 year with the possibility of extension or becoming permanent
Employment Group: Exempt
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $52,403.00 - 92,228.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable):
Salary Phase/Band: Salary Band 2
Posted Date: 12/6/2024
Closing Date: 12/20/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Mxc3xa9tis. We pay our respects to the First Nations and Mxc3xa9tis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

University of Saskatchewan