Job Description

At CCSYR, we reach out to support, counsel and guide individuals and families from diverse backgrounds and faiths. We recognize the dignity and worth of everyone, regardless of faith, background or ethnicity and provide a variety of programs and services that enable all citizens, newcomers, and refugees to participate fully in the social, economic, political, and cultural life within their communities.Our team is passionate to make a meaningful impact through helping those who are in need and are truly valued for who they are and what they contribute.The Executive Assistant will provide C-level, confidential, and proactive administrative support to the Executive Director and selective support to the Board of Directors. The successful candidate will use their proven organization skills, exceptional attention to detail, and excellent communication skills to manage a wide variety of administrative tasks including but not limited to prioritizing and/or responding to correspondence, maintaining calendars, scheduling meetings, managing expense reporting and office operations, etc.Key Responsibilities:Provide direct administrative and office management support to the Executive Director.- Maintain work schedule and calendars of the Executive Director.- Coordinate logistics of Executive Director engagements including meetings, seminars, workshops, special projects, and events.- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.- Manage the scheduling, Agenda setting and Follow ups of Board of Directors and Executive Committee meetings.- Prepare draft reports, background documentation, and research.- Receive and screen all inbound telephone calls, e-mails, and visitors for the Executive Director.- Coordinate office activities on behalf of the Executive Director- Troubleshoot and/or escalate office administration issues.- Facilitate communication from Program managers and teams across various CCSYR project locations.- Manage the front office/reception area and ensure a welcoming and efficient office environment.- Prepare and review presentations, as when required.- Other duties assigned, as required.What you need to succeed:Education/Credentials:- Degree or Diploma in Business Administration, Office Administration, or relevant disciplineExperience:- 3-5 years of Experience in an Executive Assistant/Administrative role.Skills:- Aptitude for working effectively and sensitively with people from diverse cultural backgrounds.- Comfort with Technology and communication platforms.- Ability to work under pressure in a fast-paced environment and deal with change and continuously shifting requirements.- Excellent interpersonal, organisational and time management skills.- Strong knowledge of office procedures and practices.Nice to Have:- Familiarity with the operations and funding of a Community Services Agency.- Ability to occasionally work flexible hours.- Fluency in a second language.- A Valid drivers license, access to a reliable vehicle and relevant insurance.Other Requirements:- All candidates are required to be fully vaccinated for Covid-19.- Successful candidates will be asked to provide successful Vulnerable Sector Criminal Records check.CCSYR is committed to creating an inclusive environment where all team members, candidates and clients feel like they belong. We seek applicants with a wide range of abilities and thrive to provide an accessible candidate experience. If you need accommodation, please let us know.Job Types: Full-time, PermanentSalary: From $50,000.00 per yearBenefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Weekend availability

Work Location: In personApplication deadline: 2023-04-10