Job Description

:
Are you a highly organized and proactive professional looking to support executive leadership in a dynamic and fast-paced environment? We are seeking an Executive Assistant to provide strategic administrative support to the CEO and offer baseline assistance to other members of the Executive Leadership Team (ELT). This hybrid position, based in Richmond, BC, acts as a central coordination hub and plays a critical role in driving efficiency and effectiveness within the leadership team.
Key Responsibilities:

• Provide proactive, confidential administrative support to the CEO, including calendar management, interfacing with Board members, scheduling meetings, coordinating travel, and preparing correspondence.

• Offer administrative assistance to other ELT members as needed, including managing calendars, coordinating travel, and processing expense reports.

• Serve as a liaison between the Executive Team and internal/external stakeholders to ensure seamless communication and workflow.

• Manage planning, logistics, and scheduling for Board of Directors meetings, ensuring events run smoothly.

• Prepare and coordinate materials for meetings, such as agendas, presentations, and minutes, demonstrating a high degree of accuracy and professionalism.

• Anticipate executive needs and proactively resolve logistical and scheduling challenges.

• Handle sensitive and confidential information discreetly and professionally.

• Support the planning and execution of off-sites, leadership meetings, and corporate events.

• Provide backup administrative support to other team members when required.

Requirements:
Requirements:

• Post-secondary education in Business Administration or a related field.

• A minimum of 7 years of experience supporting executives in a dynamic, fast-paced organization.

• Advanced organizational, communication, and interpersonal skills.

• Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., MS Teams, Slack, SharePoint).

• Strong judgment, initiative, and ability to work independently with minimal supervision.

• Proven ability to manage sensitive information with confidentiality and professionalism.

• Ability to balance competing priorities and deadlines with efficiency and grace.

If you're passionate about facilitating streamlined workflows and providing executive support in a collaborative environment, we encourage you to apply today! Please reference job number 05060-0013285795 in all correspondence.