Job Description

Job Number:

J0623-0744

Job Title:

Executive Assistant (Research Institute)

Organisation:

Research Institute of the MUHC

Work Location:

HOPITAL GENERAL DE MONTREAL

Job Category:

Research and teaching

Job Type:

Temporary full time

Salary:

$47,320.00 - $87,887.80 /Year

Shift:

Day

Open Positions:

1

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RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Qu\xc3\xa9bec - Sant\xc3\xa9 (FRQS).

Position summary
The Ferri Lab is a translational lab and part of the Thoracic Surgery and Upper Gastrointestinal Cancer Research Laboratories (http://thoracicsurgery.lab.mcgill.ca) at the McGill University Health Centre (MUHC). We are seeking a highly motivated Executive Assistant to provide administrative support for several established and newly funded research projects.

General Duties
Under the direction of the immediate supervisor, the person will:

• Manage and oversee incoming and outgoing project-related communications, including telephone calls, emails, mail and internal correspondence, take and relay messages, forward and respond to inquiries,
• Act as a first point of contact and liaison with all levels of personnel within and outside of the Institute,
• Organize and coordinate meetings, prepare agendas and relevant documentation, take minutes of meetings and follows up on action items,
• Draft/compose correspondence and other documents of a complex nature,
• Compile data from various sources, prepares analysis reports and assists in preparing presentations,
• Book conference rooms and audiovisual equipment,
• Coordinate and plan travel bookings and events,
• Maintain and update project- and division-related web sites,
• Follows-up on deadlines and commitments,
• Perform various task related to purchases, tracking of periodic expenses and budget management, in coordination with accounting office,
• Perform various secretarial duties and maintains filing system and confidential reports,
• Perform other office duties as assigned.

Website of the organization

Education / Experience

Education: Bachelor\'s Degree
Field of Study: Undergraduate degree, preferably in biology or a related field
Work Experience: At least 5 years of experience with project administration, including team coordination, financial administration and report writing.

Professional Membership: \xe2\x98\x90 Yes \xe2\x98\x92 No
Other Requirements:

• Strong interpersonal and organizational skills, with the ability to take initiative, work under pressure, multi-task, manage deadlines and priorities with a high level of analytical skills and attention to detail,
• Ability to exhibit confidentiality, discretion, diplomacy and good judgment, and to be proactive in identifying issues and solutions,
• Self-motivation and ability to work independently and within a team environment,
• Excellent verbal and written communication skills in French and English, including the ability to draft communications and correspondence in both languages,
• Excellent knowledge of computer applications such as Outlook, Word, Excel, Access and PowerPoint.

Additional information

Status: Temporary Full-Time (35-hour workweek)
Pay Scale: $47,320.00 - $87,887.80, commensurate with education & work experience
Work Shift: 9 AM to 5 PM
Work Site: Montreal General Hospital

https://rimuhc.ca/careers

To learn more about our benefits, please visit

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact,

McGill University Health Centre