Job Description

Overview

We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our team in a dynamic office environment. This role is essential for ensuring smooth operations and providing administrative support to executives and staff. The ideal candidate will possess strong clerical skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

Manage executive calendars using Microsoft Outlook Calendar, scheduling appointments and meetings effectively. Provide exceptional customer service by addressing inquiries and assisting clients in a professional manner. Perform bookkeeping tasks, including data entry and maintaining accurate financial records using QuickBooks. Handle front desk responsibilities, including greeting visitors and managing multi-line phone systems with excellent phone etiquette. Organize and maintain office files, ensuring all documents are accurately filed for easy retrieval. Assist in proofreading documents for accuracy and clarity before distribution. Utilize Google Workspace and Microsoft Office applications to create reports, presentations, and correspondence as needed. Coordinate office supplies inventory and place orders to ensure the office is well-stocked. Support administrative functions such as travel arrangements, meeting coordination, and event planning. Implement efficient office procedures to enhance productivity within the team.

Skills

Proficiency in QuickBooks for financial management tasks. Strong customer service skills with a focus on client satisfaction. Experience with Microsoft Outlook Calendar for scheduling purposes. Excellent typing skills with attention to detail for data entry tasks. Solid bookkeeping knowledge to assist with financial recordkeeping. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for various administrative tasks. Previous office experience is preferred, along with clerical and administrative experience in a professional setting. Strong organizational skills to manage multiple priorities effectively. Exceptional proofreading abilities to ensure high-quality documentation. Familiarity with filing systems and maintaining organized records. Experience with Google Workspace tools for collaboration and communication purposes. Ability to handle multi-line phone systems efficiently while maintaining professionalism. This position offers an exciting opportunity for individuals looking to advance their careers in a supportive environment while contributing significantly to the team's success.
Job Types: Full-time, Permanent

Pay: $45,000.00-$60,000.00 per year

Benefits:

Company events Dental care Disability insurance Employee assistance program Extended health care On-site parking Relocation assistance RRSP match Vision care Wellness program
Experience:

Executive Assistant: 4 years (required) Financial reporting: 3 years (required) Managing team: 4 years (required)
Work Location: In person