Job Description

Posting Template

Posting Template

Position Title Executive Assistant, People & Culture (Term)
Required Qualifications

• Minimum of a recognized diploma in office administration or a related discipline.
• Five years of practical experience in roles of progressively increasing responsibility; related experience supporting C-suite level executives is strongly preferred.
• Strong interpersonal skills that maintain the expected positive image of the organization while dealing with diverse internal and external individuals/groups.
• Ability to function in a fast-paced work environment that will include working under pressure and meet established deadlines.
• Proficient with maintaining a high degree of confidentiality and possess tact, discretion and diplomacy in dealing with people in all matters related to the position.
• Demonstrated superior organizational and communication skills.
• Must be thorough, detailed and results oriented, exhibit professionalism and sound judgment, as well as the ability to multi-task.
• Must have strong analytical, problem solving, and critical thinking skills.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, and Power Point) is essential.
• Superior writing skills and strong attention to detail.
• Experience with planning and managing events.
• Knowledge of accounting principles and understanding of audit processes and associated policies is necessary.
• Knowledge of applicable provincial and national laws and regulations.
• Advanced knowledge of virtual environments such as Microsoft Teams and Zoom and other social media platforms as well as knowledge of other presentation media apps would be helpful.

Preferred Qualifications
Department Human Resources


Are you a self-starter with superior multitasking skills, diplomatic and professional communication and the overall ability to prioritize tasks and requests effectively who wants to join a great team to make an impact and take your career to the next level?

Bring your skills and ambition and grow your career with us, learn with us, thrive with us.

is an equal opportunity employer looking for motivated and diverse individuals to join our College community and support our quest to educate to change lives. We offer meaningful development opportunities for our staff and a supportive balanced working environment. We are a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. Stretching from north-central Alberta to the borders of Saskatchewan and the Northwest Territories, Wood Buffalo is one of the largest municipalities in Canada. Keyano College is a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we. That is why we are committed to hiring great people from a variety of backgrounds because it makes our employee community stronger.

What does a \xe2\x80\x9cDay in the life of an Executive Assistant in People & Culture \xe2\x80\x9d look like? (hint: anything but boring).

Keyano College is seeking an Executive Assistant to support the day-to-day functions and activities of the Associate Vice President (AVP), People & Culture. Under the direction to the AVP, this position will assist the AVP and direct reports in overseeing the activities of all departments reporting to the AVP and Board obligations of the AVP. The EA will act as a liaison to internal and external groups including, staff, industry, community, and partners and to various government ministries. This role requires an individual who can handle highly sensitive and confidential information and who can assist the AVP in meeting deadlines while ensuring the high-quality standards are adhered to in procedures and documentation. As a result of working with multiple stakeholders, this role will require an individual with strong teamwork and collaboration skills.

What your expertise will be needed for:

• Maintaining the AVP\'s schedule and is the initial contact point to the AVP for external and internal individuals and agencies.
• Provide administrative and project management support, policy initiatives, event coordination and research to various ad hoc projects.
• Act the FOIP Coordinator for the College as well as liaison between the Associate Vice-President and the college community.
• Preparing documents, agendas, minutes, correspondence, and monitor the budget.
• Researching and retrieving documents and data when required for presentation preparation, report submissions and various other projects.
• Maintaining records of memberships for sub-committee and working groups.
• Monitors organizational and staff deadlines, ensuring the AVP is kept informed in a timely manner to allow for appropriate oversight of obligations.
• This position may provide coverage for other Executive Assistants as deemed necessary.

What we offer\xe2\x80\xa6

• You get an opportunity to be yourself and feel accepted - our People & Culture team is so diverse we can make a poster about it, but graphic design is not our strength, so you will have to meet us to see for yourself.
• We offer an attractive competitive compensation based on your experience.
• Employer paid comprehensive health and dental benefits, including a health spending account.
• Not only do we get the breathtaking views and immediate access to nature where we work, live and play but we get paid extra too - this position qualifies for additional payment of the Northern Living Allowance of $1,040.00 per month.
• This allowance is reviewed annually and is subject to budget approval, however the nature around us isn\'t going anywhere.
• Professional training and development is provided for all employees and eligibility is renewed annually.
• Generous vacation entitlement and the bonus of paid holidays between Christmas and New Years (yes, that is an extra week off you do not need to use your vacation time to cover).
• Life insurance is 2.5 times your annual salary, although we hope your family would never need to access it, we want to ensure we can support your loved ones in times of need.
• Paid sick days for any time you may not feel your best and need some rest.
• Oh and that is not all - we offer various perks and discounts to our employees:
• Employee Service and Academic Achievement recognition
• Greatly discounted employee membership to the Syncrude Sports and Wellness Centre (our well known gym and recreational facility).
• Tuition waiver for all employees and dependents to take courses at Keyano College to support your thirst for learning.
• Employee Discounts for the Keyano Theatre and the Keynotes Bookstore.
• Various other perks and discounts for insurance, hotels, car rentals, stores etc.

This is a term position ending on or before June 30, 2024 with a possibility of an extension.
Advertised Salary Compensation is competitive and includes a comprehensive health and benefits package.

Posting Form

Posting Details

Number of Vacancies 1
Desired Start Date
Position End Date (if temporary) 06/28/2024
Open Date 10/26/2023
Close Date 11/10/2023
Open Until Filled No
Special Instructions to Applicant

Keyano college encourages everyone coming to our campuses to be fully vaccinated and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

Supplemental Questions

Required fields are indicated with an asterisk (*). * * Are you legally entitled to work in Canada (i.e. you are a citizen, permanent resident, or hold a valid work permit)?

• Yes
• No
• * Which of the following selections applies to your eligibility to work in Canada.

• Canadian Citizen
• Permanent Resident
• Valid Work Permit
• * How did you find out about this posting?

(Open Ended Question) * * How many years of experience do you have in this type of position?

• 0-2
• 2-4
• 4-6
• 6+
• * Are you currently living in Fort McMurray?

(Open Ended Question) * * There is a requirement for the successful candidate to work on the College campus, if you don\'t live in Fort McMurray, AB, are you willing to relocate?

• Yes
• No
• * As this posting may be used to fill future vacancies, do you consent to being contacted for similar opportunities at Keyano College?

• Yes
• No

Documents Needed to Apply

Required Documents * Resume

• Cover Letter/Letter of Application

Optional Documents

Keyano College