Job Description

Status
Open
Are you highly organized, passionate about your community, and ready to play a key role in supporting senior leadership? The Town of Peace River is currently seeking an Executive Assistant to provide professional administrative support to our Chief Administrative Officer (CAO) and Town Council.


As the Executive Assistant, you'll be the right hand to the CAO and Council, responsible for managing calendars, coordinating travel, and handling confidential correspondence. You'll also liaise with internal departments, external stakeholders, and the public, ensuring smooth communication and efficient operations.

Key Responsibilities:

Provide comprehensive administrative support to the CAO and Town Council Prepare agendas, take minutes, and ensure accurate records for committee meetings, as required Coordinate travel, schedules, and event logistics Draft and proofread correspondence, reports, and presentations Maintain records of Council and board appointments, expenses, and action items Upload and manage documents on internal and public platforms (e.g., DocuShare, website)

Qualifications:

Proven experience providing high level administrative support, preferably in a municipal or public sector setting Strong communication, organizational, and time-management skills Knowledge of office systems, record management, and meeting procedures Discretion and professionalism when handling sensitive or confidential information High attention to detail and ability to manage multiple priorities Proficiency in Microsoft Office and comfort with document management systems Strong command of the English language, including verbal communication, reading, and comprehension, is required Satisfactory Criminal Record Check Experience with municipal operations is an asset, but not required

Working Conditions:

Light physical activity (lifting up to 30 lbs); extended periods of standing, walking, and sitting A fast-paced, dynamic facility environment with fluctuating noise levels Occasional evening shift required

What We Offer:

Your work will have a direct impact on quality of our residents' day to day lives Regular training opportunities to expand your skills and knowledge Short commute to work Our leadership team values your voice and input and welcomes feedback A defined benefit pension plan and a competitive health and benefits package that start from day 1 3 weeks vacation to start Free gym membership

Full Time o Permanent Employment

Salary:

Currently under review.

Hours:

7.5 hours per day, 37.5 hours per week

Closing Date:

Open until a suitable candidate is found.


We thank all participants for their interest; however, only those who are selected for an interview will be contacted.


The Town of Peace River welcomes diversity in the workplace and encourages applications from all qualified candidates.


Qualified applicants are invited to submit their resumes and cover letter to

hr@peaceriver.ca

. Please quote

Competition #25/021

.


File
2025 08 15 Executive Assistant.pdf