Job Description

About Vector Rehabilitation Services, Inc.

Vector Rehabilitation Services, Inc. is a rehabilitation clinic in downtown Victoria, BC. The company provides medical legal assessment, occupational therapy services, and vocational rehabilitation.

Position Summary

The Executive Administrative Assistant will be responsible for managing the day-to-day administrative functions of Vector Rehabilitation Services, including responding to inquiries, coordinating assessments and trial appearances, preparing and processing documents, and greeting clients in the clinic.

Primary Responsibilities

Effectively managing the principal Occupational Therapist's calendar, including booking clients, rescheduling clients, booking teleconferences, inputting report deadlines, and inputting trial dates and reminders. Managing physical and electronic records and documents. Managing the primary email and phone line for Vector Rehabilitation Services, Inc. Communicating with clients, lawyers, paralegals, and other medical professionals regarding assessments and services. Providing quality control services for medical legal reports and related documents. Printing, shredding, and photocopying testing/assessment materials and client documents. Light office cleaning duties.

Competencies

Ability to prioritize incoming tasks with various deadlines in order of importance. Ability to manage a calendar and adjust to frequent changes in the calendar. Keen attention to detail in both writing and reading. Strong time management skills to maintain the office's ability to meet tight deadlines. Experience maintaining, organizing and handling confidential information. Proficiency with various computer applications (Excel, Word, and Adobe, primarily). Strong research skills.

Qualifications

Highschool education and at least 3 years in a professional office environment Bachelor degree, MOA, or LOA certification will be preferred
Job Type: Part-time

Pay: From $25.00 per hour

Benefits:

Flexible schedule Work from home
Flexible language requirement:

French not required
Schedule:

Day shift Monday to Friday No weekends
Work Location: In person

Expected start date: 2025-09-03