Job Description

Grey Bruce Public Health


Working with Grey Bruce communities to protect and promote health.





Executive Assistant


Temporary Full Time (1 year)


Competition #2025-20





Temporary Full Time





Reporting to the Medical Officer of Health (MOH), the Executive Assistant provides confidential


executive-level administrative support including routine administrative functions, as well as


special projects for the MOH and the Board of Health.




Role Overview:
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Perform confidential executive-level duties for the MOH and Board of Health for the


management and administration of Health Unit programs and initiatives
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Compile, prepare, edit, and proofread correspondence, presentations, reports, and related


material
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Schedule, prepare agendas, and record minutes for various Health Unit meetings
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Assist in maintaining the systems and processes that support operations, including


managing resources, operational plans, and performance management
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Provide liaison and coordination to support Health Unit objectives
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Collaborate and co-ordinate services with inter-professional teams and appropriate


managers




Qualifications:


Education -- Training - Experience
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3-year College diploma in Office Administration -- Executive, Office Administrator, or related


or equivalent combination of education and experience.
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Minimum of five years secretarial/administrative assistant experience at a senior


management level.




Other Requirements
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Experience and/or education in database administration is an asset.













Specific Knowledge, Skills & Abilities:
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Appropriately address/redirect urgent issues that arise throughout the day including during


periods of absence of the MOH
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Comprehensive knowledge of office practices and procedures
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Demonstrate a collaborative working relationship with management and staff, community


partners, and clients by establishing and maintaining open communications
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Ability to use tact and discretion in dealing with confidential issues
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Ability to establish priorities in workload for both self, and the MOH
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Ability to support organizational change management activities
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Present a confident, professional, and positive demeanor when liaising with individuals


internally and externally
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Ability to work independently with competency and accuracy and as a member of an


interdisciplinary team
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Communicate in writing and verbally clearly and professionally while adapting the message


to the audience as appropriate
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Specific knowledge of appropriate computer software including advanced working knowledge


of MS Office (Outlook, Word, Excel, PowerPoint)
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Committed to a safe and healthy work environment for both employees and clients




Other:
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Ability to work a flexible work week, including evenings and weekends







Please submit a resume, cover letter, and application form quoting Competition 2025-20 in the


subject line to: apply.jobs@publichealthgreybruce.on.ca







The current wage scale for the position of an Executive Assistant is $35.33 - $41.87 per hour.







Please note this position will remain posted until filled.







Grey Bruce Public Health is an equal opportunity employer that is committed to inclusive, barrier-free


recruitment and selection processes. If contacted for an employment opportunity, please advise Human


Resources if you require accommodation.







In accordance with Municipal Freedom of Information and Privacy legislation, applicant information is


collected under the authority of the Municipal Act and will be used strictly for candidate selection. We thank


you in advance for your interest in the above-noted position. However, please note that only those


applicants receiving an interview will be advised of the recruitment outcome.