Executive Assistant
Job Description
As an Executive Assistant, your mission is to support the company's senior management, particularly with matters related to bookings and travel arrangements. You play a key role in optimizing travel processes and managing expense reports.
More specifically, you will:
Provide administrative support to the CFO and Davie Group's finance team members, including scheduling and document preparation.
Manage the CFO's calendar, including reviewing, prioritizing, and responding to emails, scheduling meetings, flagging urgent items, as well as ensuring timely follow-up on key communications and actions.
Manage day-to-day office operations and ensure a well-organized, clean, and safe working environment.
Organize travel and accommodation for finance team members.
Handle meeting logistics, room reservations, minutes, and schedule monitoring.
Serve as the main point of contact for office vendors, building management, and service providers.
Maintain office supply inventory and place orders as needed.
Coordinate office events and visitor logistics.
Assist with onboarding new employees, including workstation setup and access credentials.
Oversee incoming and outgoing mail and courier services.
Support basic accounting or finance-related tasks, such as expense reports.
Ensure compliance with company policies and procedures.
Qualifications
Minimum of five years of experience as an executive assistant or similar administrative role. Strong organizational skills and multitasking abilities. Excellent communication skills in English and French, both written and spoken. Proficiency with Microsoft Office Suite and collaboration tools (e.g., Microsoft Teams). Positive attitude, proactive, resourceful, and detail oriented. Experience working in a fast-paced professional environment. * Customer-focused mindset with a strong emphasis on service excellence.
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Job Detail
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Job IdJD2612991
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationOttawa, ON, CA, Canada
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EducationNot mentioned