Job Description

The Opportunity:

WSP is currently seeking an organized, proactive and detail-oriented Executive Administrative Assistant in Canada to support our Global Director, Mining & Metals (M&M) and the global M&M business. This role provides a high level of support to the Global Director and M&M stakeholders enhancing connectivity and collaboration in the global mining business and across WSP. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.


The ideal candidate will be located in Eastern Canada and possess exceptional communication and organizational skills, along with the ability to manage multiple tasks simultaneously. Working closely with our Executives, this role requires a high degree of professionalism, and the ability to work independently with minimal supervision.


In addition to supporting the Global Director, this role provides flexible assistance to other global mining leaders and strategic initiatives, ensuring the smooth organization and efficient operation of the worldwide Mining & Metals business.

Why choose WSP?

We value and are committed to upholding a culture of

inclusion

and

belonging

Our

Flexible

Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives. A

Canadian

success story - we're

proud

to wear the red and white of this beautiful country and show the world what Canada has to offer.

Enhance

the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.

Outstanding

career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to

your

ideas and trying

new

things. A phenomenal

collaborative

culture and a workforce filled with genuinely

good

people

who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.


#

WeAreWSP

What you can expect to do here:

Provide proactive high level administrative support to the Global Director, including calendar management, travel arrangements, expense report management, and scheduling meetings. Prepare and edit reports, documents and presentations on behalf of the Global Director and other mining stakeholders, ensuring accuracy. Arrange complex travel itineraries, including accommodations, transportation and country entry requirements. Prepare travel-related documents and ensure compliance with travel policies. Manage multiple SharePoint sites and access requests and ensure site materials and links are up to date. Organize leadership meetings and events across global locations, including formatting agendas, notetaking, collection of meeting materials, inviting guests, and ensuring follow-up on action items. Oversee logistics, venue selection, and vendor management. Coordinate topics and guests for bi-weekly leadership team calls; participate on calls, prepare notes and circulate actions and materials. Maintain email distribution lists. Build and maintain positive relationships with key stakeholders, including senior executives, executive assistants, business leaders, and partners. Coordinate strategic initiatives, monitoring deadlines and ensuring timely and efficient completion of tasks. Handle sensitive information with the highest level of confidentiality and discretion. Serve as a point of contact for internal business inquiries. Work across time zones, with a diverse team from around the world. Other duties as assigned/required.

What you'll bring to WSP:

Self-starter, resourceful, and works well independently and as part of a team. Post-secondary diploma in business administration or a related discipline preferable. 5+ years' experience supporting a corporate executive. Advanced proficiency in Microsoft Office Suite, with special emphasis on Outlook, PowerPoint, and Word; Oracle ERP proficiency is an asset. Experience with SharePoint site development and maintenance. Proven executive-level administrative support in calendar management across multiple time-zones, travel coordination, and document preparation. Ability to prioritize and meet deadlines effectively. Consistent delivery of high-quality, accurate work. Exceptional communication and interpersonal skills, with the ability to interact professionally with a wide range of individuals. Exercise mature judgment and discretion in handling confidential and sensitive information and situations. Flexibility in working hours to accommodate team time zones, occasional. Embodies and aligns with WSP's guiding principles. Fluency in English required; French is an asset but not required.

WSP

is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.


We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.


At

WSP

:


We value our people and our reputation We are locally dedicated with international scale We are future focused and challenge the status quo We foster collaboration in everything we do We have an empowering culture and hold ourselves accountable
Please Note:



Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).


WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.


WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.


WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.