Job Description

Role Purpose

Provides executive support to senior leaders within LSEG
Provide administrative support within our Toronto office

Role Responsibilities & Key Accountabilities \xe2\x80\x93 Executive Assistant

• Provides dedicated administrative and organizational support to up to 2 Senior leaders to enable them to be effective in their day-to-day activities and responsibilities
• Provides end-to-end Inbox and diary management

• Provides complex diary management support
• Acts as the face of the leader in the case of face-to-face meetings
• Supports incoming communication, correspondence on behalf of the Senior Leaders
• Builds and maintains strong working relationships both internally and with clients and other key contacts
• Arranges complex, multi-sector travel itineraries and accommodation, and manages complex expense processes
• Assists with the co-ordination of Townhalls, Roadshows and offsite events for Senior Leaders
• Identifies opportunities for continuous improvement to support the broader Executive Support community
• Provides coverage for other EAs regionally, as needed

Role Responsibilities & Key Accountabilities \xe2\x80\x93 Office Services

• Book and maintain schedule of meeting rooms for events including but not limited to town halls, wellness events, training and meetings, for the Toronto office
• Place refreshment orders as needed
• Work with Toronto staff and leadership as needed for events by helping to plan in-house or off-site activities like parties, celebrations and conferences
• Assist the broader EA community with onsite support when their Senior Leaders are in Toronto
• Work closely with facilities team to ensure office standards and service expectations are met
• Assist with copying, printing, scanning documents, binding, bank runs and office correspondence
• Maintain current phone lists for location-specific vendors

Candidate Background

• Preferred experience as an Executive Assistant
• Preferred experience in a financial services company or other fast-moving organization

Key Skills

• Positive attitude and helpful, friendly demeanor with a \xe2\x80\x9ccan-do\xe2\x80\x9d attitude
• Polished and professional
• Resilience, flexibility, tenacity and tact
• Ability to build and maintain relationships with key stakeholders, external contractors and other personnel up to all levels both internally and externally
• Be highly organized and able to prioritize effectively with minimal supervision
• Ability to think on feet and to react quickly to problems and solve them efficiently
• Proficient in MS Office and document creation skills
• Sound literacy and numerical skills
• Excellent verbal and written communication and people skills
• Appetite for hard work and dedication to work hours required of the role
• Able to liaise effectively at all levels of the organization
• Display discretion and ability to respect confidentiality at all times
• Ability to work independently with minimal supervision
• Ability to operate with appropriate sense of urgency when approaching assigned tasks
• Demonstrate confidence, professionalism, responsiveness and exceptional customer service to all visitors and associates

At LSEG, we believe that creating a diverse and inclusive organisation is fundamental to the way we deliver on our promise of creating essential partnerships and open opportunities. Our open culture is central to how we deliver our purpose \xe2\x80\x93 driving financial stability, empowering economies and enabling customers to create sustainable growth \xe2\x80\x93 in everything we do.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 70 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone\xe2\x80\x99s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants\' and employees\' religious practices and beliefs, as well as any mental health or physical disability needs.

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If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.