Job Description

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We are looking for a highly organized and proactive Executive Assistant to support key business operations in North York, Ontario. This role is integral to ensuring seamless coordination of schedules, correspondence, and marketing initiatives while maintaining efficiency in daily functions. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional communication and multitasking skills.
Responsibilities:

• Manage executive calendars by scheduling meetings, organizing events, and resolving conflicts to optimize time management.
• Oversee correspondence and follow up on action items, while maintaining accurate digital filing systems.
• Handle high-volume email communications, ensuring timely responses, prioritization, and follow-ups.
• Assist with corporate communications, public relations, and media outreach, including scheduling PR events and coordinating travel.
• Monitor inventory of marketing materials and collaborate with consultants on PR, design, social media, and marketing strategies.
• Review and provide feedback on marketing assets, including brochures, social media posts, and patient communications.
• Coordinate special projects by tracking timelines, deliverables, and ensuring deadlines are met.
• Prepare and process contracts related to marketing initiatives, partnerships, and location acquisitions.
• Conduct market research for potential new locations, analyzing demographics, competition, and operational requirements.
• Maintain branding consistency across signage, communication, and marketing materials.

Requirements:

• Minimum of 5 years of experience in an Executive Assistant or similar role.

• Proficiency with tools such as ADP Financial Services, Cisco Webex Meetings, and Concur.

• Strong skills in CRM systems and Kronos Timekeeping.

• Expertise in calendar management and coordinating travel arrangements.

• Familiarity with expense reporting and tracking budgets.

• Ability to handle high-pressure situations with C-Suite executives effectively.

• Exceptional organizational and communication skills.

• Experience with photocopying, scanning, and maintaining accurate document records.

Skills Required