Executive Assistant
Job Description
As an Executive Assistant, you will work collaboratively with the CFO and Finance team members.
More specifically, you will:
Provide administrative support to the CFO and Group Finance team members, including scheduling and document preparation.
Manage the CFO's calendar, including reviewing, prioritizing, and responding to emails, scheduling meetings, flagging urgent items, as well as ensuring timely follow-up on key communications and actions
Organize travel and accommodation for Finance team members
Manage day-to-day office operations and ensure a well-organized, clean, and safe working environment.
Handle meeting logistics, room reservations, minutes, and schedule monitoring
Serve as the main point of contact for office vendors, building management, and service providers.
Maintain office supply inventory and place orders as needed.
Coordinate office events and visitor logistics.
Assist with onboarding new employees, including workstation setup and access credentials.
Oversee incoming/outgoing mail and courier services.
Support basic accounting or finance tasks such as expense reports.
Ensure compliance with company policies and procedures.
Qualifications
5+ years of experience as an executive assistant, administration, or a similar role. Strong organizational and multitasking abilities. Excellent communication skills in English and French (written and spoken). Proficient with Microsoft Office Suite and collaboration tools (e.g., Teams). Positive attitude, proactive, resourceful, and detail oriented. Experience working in a fast-paced, professional environment. * Customer-centric mindset with a focus on service excellence.
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Job Detail
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Job IdJD2527836
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationMontréal, QC, CA, Canada
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EducationNot mentioned