Job Description

Job Title

Executive Assistant

Reports To

Chief Executive Officer

Position

Full-Time; 40 hours per week

Languages

Fully bilingual in English & French preferred; additional languages are an asset

Remuneration

$43,680 - $47,840

OVERVIEW

Reporting directly to the CEO, the Executive Assistant will be an integral part of the team, providing essential support to MAGMA's executive leadership team. In this role, you will help fulfill MAGMA's mission by performing a wide range of tasks.

PRIMARY DUTIES & RESPONSIBILITIES

Manage the CEO's calendar, ensuring efficient scheduling and time management. Prepare and coordinate Executive Team meetings and other major meetings such as Board meetings, Annual General Meetings (AGM) and Staff meetings, including setting agendas, taking minutes, and following up on action items. Maintain the office filing system, ensuring all documents are organized and easily accessible. Handle requests and queries, providing support as needed to the Executive Team and Provincial Programs & Project Development Manager. Maintain inventory for office supplies for members of the administration team. Represent MAGMA at various community functions and events.

REQUIRED SKILLS

& QUALIFICATIONS

A bachelor's degree in business administration, Office Management, or a related field. Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role. Exceptional organizational and time management skills. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to handle confidential information with discretion. Experience managing calendars, coordinating meetings, and handling administrative tasks.

NOTE:

This job description is not intended to be all-inclusive. Employee may be expected to perform other related duties as negotiated to meet the ongoing needs of the organization.

MAGMA values the diversity of the people it hires and serves. Diversity at MAGMA means fostering a workplace where individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person's talents and strengths.