Job Description

Robert Half is working with an incredible company that is committed to fostering a positive and high-performance workplace, recognized as a certified Great Place to Work\xc2\xae. Our organization plays a pivotal role in its industry and operates globally, serving a diverse range of sectors. We are currently seeking a dedicated and self-motivated Administrative Assistant to support our management team, reporting to the President.

As the Administrative Assistant, you will be responsible for a wide array of administrative tasks supporting the President and other members of the management team. Your role is critical to ensuring the efficient operation of our organization and contributing to our ongoing success.

Key Responsibilities:

- Coordinate and manage the calendar and email communications for the President and other members of the management team.
- Arrange travel logistics, including flight bookings, accommodations, ground transportation, etc., while adhering to budget and policy guidelines.
- Prepare and submit expense claims on behalf of the President.
- Create various documents using prescribed templates and formatting guidelines, ensuring accuracy in content, grammar, and spelling.
- Assist in the preparation of reports and presentations.
- Help organize company events and provide support in planning national sales meetings, trade shows, and other activities.
- Handle telephone inquiries and relay messages effectively.
- Welcome and notify appropriate personnel of visitor arrivals.
- Perform various general administrative duties as required.

Qualifications:

- Post-secondary education in office administration or equivalent, with one to three years of relevant experience.
- Bilingual (French) candidates are preferred.
- Strong written and verbal communication skills, with excellent interpersonal abilities to collaborate with diverse groups.
- Effective organizational and time management skills to prioritize multiple tasks efficiently.
- Attention to detail and exceptional proofreading skills to ensure document accuracy.
- Ability to maintain strict confidentiality regarding sensitive information.
- Proficiency in computer skills, including the Microsoft Office suite.

What We Offer:

- Extended health care
- Disability insurance
- Employee - DPSP RRSP matching
- Flexible, hybrid working
- Learning and development opportunities with tuition reimbursement
- Paid time off, including sick days and a birthday holiday

Diversity and Inclusion:

Our success is built on the strength of our people. We are committed to being an equal opportunity employer, embracing the diversity of the communities where we operate. In alignment with our Accessibility Policy, reasonable accommodations in the hiring process will be provided upon request.

If you are a goal-oriented and detail-oriented individual who thrives in a dynamic environment, we encourage you to apply. Your contribution as an Administrative Assistant will be instrumental in our continued growth and success.

Robert Half is the world\'s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

\xc2\xa9 2023 Robert Half. By clicking \xe2\x80\x9cApply Now,\xe2\x80\x9d you\'re agreeing to Robert Half\'s Terms of Use.

Robert Half

Robert Half is the world\'s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,...

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