Job Description

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of our company, including obtaining receivables, and sharing information between customers, and our medical writers. Must be able to use manage projects to their conclusion.

Duties

Manage and maintain executive calendars, scheduling appointments and meetings effectively. Coordinate travel arrangements, including flights, accommodations, and itineraries. Prepare and edit correspondence, reports, and presentations using Microsoft Office. Handle incoming calls with professionalism, demonstrating excellent phone etiquette. Assist in event planning and coordination for corporate events and meetings. Utilize DocuSign and other tools. Maintain organized records and files for easy access by the team. Provide general administrative support, including clerical tasks as needed. Collaborate with all parties,to ensure seamless communication across the organization.

Requirements

:

Proficiency with Nuance's MailChimp in creating email campaigns while maintaining brand recognition Strong organizational skills with the ability to prioritize tasks effectively. Familiarity with phone systems and excellent phone etiquette. Experience in event planning is a plus. Ability to work independently while being part of a team-oriented environment. High level of discretion and confidentiality in handling sensitive information. Excellent written and verbal communication skills.
If you are an enthusiastic individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

Casual dress Company events Flexible schedule On-site parking Work from home
Ability to commute/relocate:

Lowbanks, ON: reliably commute or plan to relocate before starting work (preferred)
Education:

Bachelor's Degree (required)
Experience:

Executive Assistance: 2 years (required)
Language:

Spanish (required)
Willingness to travel:

25% (required)
Work Location: Hybrid remote in Lowbanks, ON