Job Description

Location:

CBU

Competition Number:

181

Deadline:

December 31, 2025 at 11:00 pm

Cape Breton University (CBU) is looking for an

Executive Assistant

in the

University Librarian and the Cultural Resources

department. This is a

Full-Time Continuing

role.


The successful candidate will be responsible for a

broad range of duties

, including but not limited to:

collaborating with internal administrative units

(Library, Beaton Institute, and Art Gallery) and

external stakeholders

; supporting

program and service planning, development, and review processes

; applying relevant

institutional and human resources policies and procedures

; contributing to

staff development and student support initiatives

; and

providing confidential administrative

support

to the University Librarian. The role also includes

communications support

and monitoring

day-to-day operational activities

.

Primary responsibility

for this position lies with supporting the

University Library

, with

secondary support

provided to

Cultural Resources

(Beaton Institute and Art Gallery). Secondary responsibilities may include maintaining

donor information

and deeds of gift databases, coordinating committees

, and

providing general administrative and clerical support.

Qualifications:

Diploma or undergraduate degree

in a relevant area of study, or an acceptable equivalent combination of education and experience.

At least two years administrative experience

, preferably in an

academic context

. Experience managing a team in an office setting would be considered an asset. Ability to work independently and as a member of a cross-unit/departmental team. Excellent writing, communication, and data visualization abilities. Strong inter-personal, diplomatic, and judgement skills. Advanced ability to analyse problems, develop solutions, and communicate options to a variety of audiences. Proficient computer skills, especially

MS Word, SharePoint, and Excel

, and willingness to be trained on the various departmental and university ERP. Previous experience working with Alma and Colleague would be considered and asset. Comfort engaging with diverse individuals and groups and working effectively in a collaborative and sometimes stressful environment. Previous experience with various library workflows, particularly e-resource licensing, would be considered an asset.

Applications for the successful candidate will include a:

cover letter describing the expertise of the applicant complete resume list of at least three references.

Please upload

all

required documents to Additional Documents if no designated area is listed. Incomplete applications may not be considered.




Applications must be received by

December 31, 2025

.






Cape Breton University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply but applications from Canadians and permanent residents will be given priority.


CBU is committed to Equity, Diversity, and Inclusion (EDI) and applicants are encouraged to self-identity if they are part of a marginalised community, or have experience working with Indigenous communities.


If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.

Cape Breton University

Human Resources Dept.

HumanResouces@cbu.ca

1250 Grand Lake Road,


Sydney, NS B1M 1A2






Unama'ki espi-kina'matno'kuom etek Mi'kma'ki, wla na no'kamanaq aq maqamikewminu mena'qiknmuetuk.


Cape Breton University is located in Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaw People.