Job Description

Incepta Solutions is an award-winning and Certified Great Place to Work, driving digital transformation for globally recognized brands and enterprises. We are at the forefront of IT and high-tech, delivering premier automation and integration solutions. By modernizing legacy applications and creating innovative digital products, we empower our clients to conquer complex challenges and digitally transform their operations. Join our dynamic team and contribute to impactful solutions using cutting-edge technologies.

Key Responsibilities:

Prepare meeting decks and presentations to highlight key business updates, team progress, and performance metrics. Coordinate legal documentation and agreements (e.g., MSAs, NDAs) and assist in scheduling related discussions. Manage communication and coordination with external stakeholders, advisors, and partners to ensure alignment and timely feedback. Support the preparation and submission of business reports, funding applications, and corporate initiatives as needed. Promote a positive workplace culture through employee engagement, inclusivity, and well-being initiatives. Collaborate with leadership to design and implement team-building programs, recognition activities, and wellness initiatives. Act as a trusted HR point of contact, providing guidance and support to employees on workplace and HR-related matters. Plan and execute corporate meetings, team events, and company-wide gatherings, managing logistics and communications. Oversee day-to-day office administration and operations to ensure a smooth and efficient working environment. Provide comprehensive administrative support to leadership, including calendar management, travel coordination, and documentation.

Requirements:

1-2 years in executive assistance, HR operations, or employee engagement roles. Strong organizational and project management skills with the ability to manage multiple priorities effectively. Excellent written and verbal communication and presentation skills. High level of discretion and professionalism in handling confidential information. Proficiency in MS Office and Google Workspace; familiarity with HR systems and tools is a plus. Open to working from the office two days per week. Bachelor's degree in Human Resources, Business Administration, or a related field.
Job Type: Full-time

Work Location: Hybrid remote in Toronto, ON