Job Description

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role requires a professional who can manage various tasks efficiently while maintaining a high level of confidentiality and professionalism.

Responsibilities

Deal with sourcing & procurement; finding vendors & contractors, etc. Coordinate property improvements, evaluate operational improvements, etc. Prepare documents, presentations and analysis for review by VP. Handle event planning and logistics for business related matters. Coordinate projects by tracking progress, deadlines, and deliverables. Conduct data entry, filing, and clerical tasks as needed to support the team. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and management. Proofread documents for accuracy and clarity before distribution. Transcribe meeting notes and maintain organized records of communications. Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Experience

Proven experience in an administrative role, preferably as an Executive Assistant or Personal Assistant. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Proficiency in Microsoft Outlook Calendar for scheduling and managing appointments. Excellent typing skills with attention to detail in data entry tasks. Previous experience in project coordination or office management is highly desirable. Strong work ethic with effective communication skills both written and verbal. If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Types: Full-time, Fixed term contract
Contract length: 6 months

Pay: $4,000.00 per month

Work Location: Hybrid remote in Hamilton, ON

Expected start date: 2025-09-22