Job Description

Clear Dynamic is revolutionizing pain management through glass microsphere technology. Our proprietary, water-soluble embolic particles provide targeted treatments for patients. Developed using advanced materials engineering, our microspheres are designed to safely dissolve in the body, providing a precise and innovative approach to pain intervention. We are a passionate team, dedicated to improving patient outcomes through groundbreaking materials science. Join us as we shape the future of interventional medicine.

About the Opportunity

As Executive Assistant you will provide seamless administrative and logistical support, coordinate cross-functional internal and external meetings, and manage the CSO's time and communications for maximum impact. You will play a crucial role in enabling the CSO to focus on high-priority scientific work and external partnerships by anticipating needs and ensuring operational excellence behind the scenes.

Key Responsibilities

Executive & Administrative Support

Manage the CSO's complex calendar, including scheduling internal and external meetings, scientific reviews, lab visits, and industry events. Coordinate domestic and international travel logistics (flights, accommodations, conference registrations), often with rapidly changing schedules. Manage and prioritize emails, calls, and meeting requests, serving as a key point of contact and liaison for communication with internal and external stakeholders Prepare, edit, and proofread, memos, reports, and correspondence. Handle expense reporting, invoicing, and reconciliation of travel and procurement costs.

Scientific & Strategic Support

Track milestones and deliverables on scientific and cross-functional initiatives; provide reminders and follow-ups as needed. Support coordination of various advisory board meetings and/or research partner meetings -- preparing materials, coordinating agendas, recording minutes, and ensuring action items are tracked. Coordinate logistics for high-level meetings (e.g., off-sites, board meetings, conferences). Serve as a point of contact for internal teams needing access to the CSO; help triage requests and align on scientific priorities. Work closely with internal teams to manage projects that intersect with the CSO's responsibilities.

Information Management & Confidentiality

Maintain strict confidentiality with respect to sensitive scientific, strategic, and personnel information. Support data and file management systems to ensure accessibility and compliance.

About You

We would love to hear from you if you have the following:

3-5+ years of experience as an Executive Assistant supporting C-level executives or senior leaders in a fast-paced, technical, or scientific environment. Strong understanding of or exposure to scientific/technical domains (e.g., biology, chemistry, biotech, life sciences, healthcare, pharma, diagnostics). Exceptional organizational skills with the ability to multitask, prioritize, and remain calm under pressure. Strong communication skills -- both written and verbal -- with the ability to interface professionally with scientists, investors, board members, and partners. High proficiency in productivity tools such as Microsoft Office, Zoom and project management tools. Demonstrated ability to handle confidential and sensitive information with discretion. A proactive, resourceful, and problem-solving mindset; ability to work independently and anticipate needs.

Preferred

Bachelor's degree in a relevant scientific or technical field is a strong plus. Prior experience in a startup, early-stage biotech, or R&D environment. Familiarity with scientific publishing workflows, academic collaborations, or clinical research.

Work with us

At Clear Dynamic, you'll be part of a team that's transforming lives through innovation.
Here's what you can expect when you join us:

Co-paid Health, Dental, and Vision Insurance

We offer comprehensive coverage to support your health and well-being.

Generous Paid Time Off & Holidays

We value work-life balance and encourage time to recharge.

Professional Development Support

Whether it's a course, certification, or conference, we offer reimbursement for training and growth opportunities.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Job Type: Full-time

Pay: From $70,000.00 per year

Work Location: Hybrid remote in Halifax, NS