Job Description

PERMANENT FULL-TIME POSITION

(MON-FRI 7.5 HOURS PER DAY)

Maison McCulloch Hospice (MMH) is a Centre of Excellence committed to the collaborative delivery of high-quality hospice palliative care in both official languages. We are seeking passionate individuals who wish to build their careers in a supportive and vibrant community.

The Sudbury Hospice Foundation (SHF) strives to be a premier philanthropic organization, transparent and accountable, ensuring the financial stability of Maison McCulloch Hospice to fulfill its Mission and Vision, in both official languages.

The Executive Assistant (EA) plays a vital role to the hospice operation. Reporting to the Executive Director, the EA is a public-facing role requiring excellent public service skills with residents, clients, staff, volunteers and donors. This role provides administrative support to all operational departments in the house and manages board-level administrative requirements for both the Maison McCulloch Hospice and Sudbury Hospice Foundation boards. If you believe you have the skills for this role and that you share a passion for our mission, vision and values, we want to hear from you!

POSITION SUMMARY

Execute administrative support required to all members, committees and general activities of the Board of Directors for both MMH and SHF. This includes, but is not limited to, the production of meeting minutes, agendas, meeting packages and set up of meeting invites both in person and virtual.

Greet, welcome, and direct in person and telephone traffic to the house as required to support the Receptionist.

Process walk-in donations as required and assist in the tracking and processing of all donations received in person, by mail or over the phone.

Provide orientation tours to new residents, families, inquiries, new staff and new volunteers.

Assist in the provision of mass communication as directed for public events or internal purposes.

Set up for cheque presentations with special interest groups, take photos and engage with representatives around hospice needs and appreciation for their support.

Provide administrative support to all departmental leaders and areas of the home as requested.

Maintain tracking lists and produce reports as needed.

Other duties as assigned

POSITION REQUIREMENTS

Completion of post secondary education

Minimum of 10 years experience working in an administrative support capacity

Minimum of 15 years experience working with the public

Bilingual - Ability to communicate effectively, both verbally and in writing in both English and French

Police Vulnerable Sector Check

Excellent knowledge of computer software and social media applications

Strong organizational skills with significant attention to detail

Other Skills / Abilities:

Knowledgeable about Hospice Palliative Care

Excellent social media skills (Facebook, Instagram, Tik Tok etc.)

Full G Driver's License and vehicle

SALARY:

Starting at $ 30.97 to $33.38 (commensurate with experience)

BENEFITS:

Group Health & Dental Plan, Life & Disability Insurance, EAP program, HOOPP Defined Benefit Pension Plan

Interested candidates need to apply by sending a cover letter and detailed resume by 3:00 PM, on October 14, 2025.

Job Types: Full-time, Permanent

Pay: $30.97-$33.38 per hour

Expected hours: 37.5 per week

Benefits:

Company pension Dental care Disability insurance Employee assistance program Life insurance On-site parking Vision care
Experience:

administrative: 10 years (preferred)
Language:

French and English (required)
Work Location: In person