Job Description

Job Number:

J0623-1122

Union:

NON-UNION

Salary:

$30.45 - $35.82/Hour

Job Title:

Executive Assistant, Full-Time - Belleville General, Multi-Site

Job Status:

Permanent Full Time

Department:

CORP ADMIN

Site:

Multi-site

Job Category:

Administrate & Clerical Careers

Number of Positions:

1

Hours:

37.5 hours per week, Monday to Friday, 7.5 hour shifts

Our family of four hospitals play an integral role in improving lives and creating healthier communities. We work together as one team across our hospitals to provide local and regional health care services, and also work in partnership with our communities to improve access to high-quality care, close to home. We are incredibly fulfilled by the work that we do, and proud of our dynamic teams of staff, physicians and volunteers who care deeply about our patients, and each other. We don\'t just serve our communities, we are part of them. We live here, raise our families here and, quite often, retire here in the community that we love. Quinte Health is always looking for compassionate, dedicated people to join our team. We have a wide range of exciting roles, some which involve working across more than one of our hospitals, and some which are situated at just one hospital.

Position Summary

The Executive Assistant will be assigned to supporting the Vice President, Chief Nursing Executive primarily for administrative support to the assigned Executive and their portfolio, which includes support for program operations, clinical service planning and optimization, nursing and interprofessional practice, quality and risk management and patient experience. This would include assisting in the development, organization, planning and implementation of initiatives within the portfolio with internal and external commitments as assigned. The Executive Assistant is required to work independently with creativity and initiative and as a team member with other SLT Executive Assistants. It is essential that the Executive Assistant have exceptional interpersonal skills to facilitate and support requests from the Public, Board of Directors, Community and Academic partners, Foundations, Quinte Health staff, leaders, and Physicians.

Required

• Relevant Degree or 2 or 3-year diploma from an accredited facility in Business Administration or related field,
• Strong, proven communication (oral & written), interpersonal and analytical skills,
• Ability to work as a team member and adapt to a fast paced environment,
• Independent and innovative self-starter must be able to function autonomously, deal with numerous interruptions and concurrent tasks,
• Demonstrated ability and experience in office management including minute taking,
• Current knowledge of and experience in Microsoft 365 including Word, Excel, PowerPoint, MS teams and SharePoint), Microsoft Exchange and document management systems is required,
• A demonstrated respect for privacy and confidentiality
• Minimum of 5 years working in a similar environment, and
• Must be able to provide support for after-hours meetings related to supporting the Executive and travel to various locations on occasion (example, all hospital sites, in-person meetings)

Preferred

• Strong understanding of PHIPPA and FIPPA legislation.

Duties

• Coordinates all office related tasks such as correspondence, monitoring and ensuring deadlines are met, completing summaries, filing of reports document management, completing, coordinating and creating presentations, editing and production, prioritization and scheduling of appointments and meetings,
• Act as a primary resource to the executive and the assigned portfolio to arrange meetings, including booking of space and resources, development of agendas and resources packages, recording and distribution of minutes in a timely fashion,
• As directed, assist with all aspects of work for the assigned executive including development, organization, planning and implementation to support the portfolio,
• Collaborate and coordinate with Decision Support, Finance, HR and Program Directors to develop, maintain and report on various performance metrics and data elements,
• Work effectively as a team member with other administrative support positions both within SLT and across the corporation,
• Provide clerical support to areas within the assigned portfolio as directed by the Executive, and
• Other duties.

Physical Demands Analysis

Strength

• Required Rarely - lifting average 5-10 pounds\' maximum 15 pounds, carrying, pushing/pulling.

Mobility

• Required Often - prolonged sitting, and
• Required Occasionally - standing and walking on hard surfaces, bending/stooping.

Dexterity

• Required Often - prolonged fine finger movements,
• Required Frequently - gripping/grasping, eye/hand coordination, and
• Required Briefly - reaching with both hands.

Equal Opportunity

Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or for assistance.

Quinte Health is an equal opportunity employer. We thank all interested candidates for their response, however, only those chosen for an interview will be contacted.

Quinte Health Care