Job Description

Job Title:

Executive Assistant

Location:

Fort St. James, BC

Employment Type:

Full-time, Permanent

Reports To:

Chief Operating Officer

Wage:

$28 to $32/hr

About Us

Nak'azdli Whut'en is a proud Dakelh First Nation located near Fort St. James, British Columbia. Our community is deeply rooted in Dakelh culture, language, and values, emphasizing a connection to the land and a commitment to the well-being of our people. We are dedicated to creating inclusive and supportive services that reflect our culture and respect the unique perspectives and needs of our members. At Nak'azdli Whut'en, we strive to provide community-focused health and social services that uphold Indigenous values and address the distinct challenges facing our community.

Job Summary

The Executive Assistant (EA) provides high-level administrative support to the Chief Operating Officer and Directors, ensuring smooth day-to-day operations and coordination of leadership activities. This role involves managing communications, schedules, logistics, and document preparation. The EA plays a critical role in maintaining organized workflows, professional correspondence, and timely execution of priorities within the leadership team.

Key Responsibilities

Provide confidential administrative support to the COO and Directors. Coordinate calendars, book meetings, and arrange travel and accommodations. Prepare and format reports, memos, presentations, letters, and internal documents. Record meeting minutes, track action items, and ensure timely follow-up. Maintain organized digital and physical filing systems. Support the planning and coordination of internal projects and events. Act as a liaison between departments and the leadership team. Proofread and edit communications for clarity, grammar, and formatting. Book meeting rooms, supplies, catering, and equipment as needed. Uphold professionalism and confidentiality in all matters.

Qualifications

High school diploma required; post-secondary training in administration or a related field preferred. Minimum 2 years of experience in an administrative or executive assistant role. Strong skills in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. High degree of discretion, professionalism, and confidentiality. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. Valid BC Class 5 Driver's License and a clear Criminal Record Check.

Benefits

At Nak'azdli Whut'en, we recognize that our people are our greatest asset. That's why we offer a comprehensive total rewards package designed to support your well-being, professional growth, and work-life balance. Our benefits include:

Competitive Wages

Work-life Balance

- 10 sick days annually, a 2-week paid Christmas break (may vary each fiscal year), and Indigenous Day Stat Leave

Comprehensive Health Benefits

- Medical, dental, vision, AD&D, life insurance, and global medical coverage

Disability Support

- Short-term and long-term coverage

Employee Wellbeing

- Free EAP counselling along with free in-house mental health counseling with paid time-off

Professional Development Support

Cultural & Community Engagement Events

At Nakazdli Whut'en, we believe in investing in our people. We provide a rewarding workplace where employees feel supported, valued, and connected to our shared mission.

Indigenous Commitment

Nak'azdli Whut'en is committed to fostering a culturally safe and inclusive work environment that reflects the values, traditions, and aspirations of Indigenous peoples. We actively encourage and prioritize applicants from First Nations, Metis, and Inuit communities to apply. We recognize the importance of cultural knowledge and experience, and we honour and respect Indigenous ways of knowing and being.