Job Description

JOB PURPOSE/SUMMARY

The Executive Assistant is to ensure the Chief Financial Officer is made aware of any issues and relay all messages in a timely fashion. Assist in the day to day operations of the department by providing administrative support.

QUALIFICATIONS

Education:

College 1 to 3 years in Administration, Finance, Legal or Investment.

Skills and Abilities:

Knowledge and awareness of RFN Services and Financial Policy. Excellent organizational skills with an attention to detail. Excellent interpersonal/diplomacy skills and professional ethics. Ability to multi-task and adapt to changing priorities and deadlines. Must have a high degree of initiative and be self-motivated. Microsoft Office Training. Valid Class G Driver's Licence.

Experience:

3 to 5 experience working in administration/finance/legal.

Other: A Vulnerable Sector Screening is required for this position.

KEY JOB FUNCTIONS/RESPONSIBILITIES

Managing the CFO's diary in a manner consistent with his/her priorities. Reviewing for the CFO's attention in news articles, reports, bulleting and other materials and preparing briefings where necessary. Researching, compiling and summarizing a variety of informational or statistical materials and preparing background documents as necessary. Acting as first point of contact for the CFO, using independent judgment to determine those that require priority attention. Channeling and facilitating effective communication to and from department heads, staff and community members. Maintaining liaison with various staff to ensure that assignments have been addressed, status reports are prepared where their action/inaction could impact the ability of the CFO to meet his or her accountabilities. Researching and analyzing routine administrative matters and preparing reports for the Executive's attention. Establishing a "bring forward" system, and monitoring all assignments, such as Performance Review and Salary Step adjustment dates, Reports, etc. Ensure actions are taken in a timely manner. Maintaining, organizing and controlling all document files for the CFO to ensure timely retrieval when required. Performing standard office procedures, including technology utilization, requisitioning of office supplies and updating manuals. Attending meetings on behalf of the CFO to convey his or her written position or bring back relevant information to the Executive. Representing the CFO on committees as directed. Coordinating preparations for events including interviews, performance reviews, workshops, award presentations and dignitary visits. Organizing and scheduling appointments. Coordinating all office matters while the CFO is out of the office. Making travel arrangements on behalf of the CFO (flights, hotels, travel advances etc.) Preparing purchase requisitions, expense and travel claims, motions, briefing notes etc. Preparing documents, binders and other material in preparation for the CFO's attendance at council, Divisional Attending meetings to take and distribute minutes. Composing and typing correspondence, minutes and memoranda from dictation, handwritten drafts and verbal direction. Composing, typing and signing routine correspondence on behalf of the CFO in their absence. Reviewing outgoing correspondence for format, procedural accuracy, typographical errors, correctness of terminology and completeness. Providing assistance with the annual budget preparation process through gathering information. Preparing PowerPoint presentations and other documents as required (Community meeting Financial Information). Assisting the CFO with other professional responsibilities, as necessary, to permit prioritizing of the Executive's time. Maintaining financial statement year end audit checklist. Undertaking such other duties as may be required from time to time to ensure the smooth running of the CFO's office and department.
Job Types: Full-time, Permanent

Pay: From $31.60 per hour

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care Wellness program
Education:

DCS / DEC (preferred)
Experience:

Administrative: 3 years (required)
Licence/Certification:

Class G Licence (required)
Work Location: In person