Start Date ASAP Hybrid Work Environment (3 days in office, 2 days remote with flexible hours) Dress Code Business Casual Location Downtown Toronto, Outside of Union Station (TTC & GO accessible) A Great Place to Work
WHO WE ARE
Kinross is a Canadian-based global senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering value is based on our four core values of Putting People First, Outstanding Corporate Citizenship, High Performance Culture, and Rigorous Financial Discipline. Kinross maintains listings on the Toronto Stock Exchange (symbol:K) and the New York Stock Exchange (symbol:KGC). Mining responsibly is a priority for Kinross, and we foster a culture that makes responsible mining and operational success inseparable. In 2021, Kinross committed to a greenhouse gas reduction action plan as part of its Climate Change strategy, reached approximately 1 million beneficiaries through its community programs, and recycled 80% of the water used at our sites. We also achieved record high levels of local employment, with 99% of total workforce from within host countries, and advanced inclusion and diversity targets, including instituting a Global Inclusion and Diversity Leadership Council. Eager to know more about us? Visit Home - Kinross Gold Corporation
PURPOSE OF ROLE
Provides administrative support to the Vice President, Finance and Vice President, Internal Audit (\xe2\x80\x9cVPs\xe2\x80\x9d), and secondary support to the Finance and Internal Audit departments (\xe2\x80\x9cthe departments\xe2\x80\x9d), as required. Assists with the preparation of presentations and reports. Schedules travel and meetings and coordinates events. Maintains files and generates correspondence as directed. Performs day-to-day and quarterly activities as directed by the VPs in a timely manner.
JOB RESPONSIBILITIES
Assists with planning and coordinating domestic and international travel for the VPs and teams, including the appropriate visas
Schedules meetings and conference calls, books and sets up boardrooms for meetings
Heavy calendaring for the VPs and e-mail management, as required
Completes expense reports, as requested, and manages invoices for the VPs
Manages record keeping for various documents including invoices, engagement letters, contracts, etc.
Responsible for maintaining filing and organization systems within the departments
Responsible for maintaining email distribution lists for the departments, and access rights to certain shared applications
Prints and photocopies, collates, and prepares reports and other documents, such as materials for meetings and conferences, and ongoing department reporting, as requested
Receives sorts and distributes incoming mail.
Coordinates events for the Finance and Internal Audit departments, including arranging for catering, and arranges participation in conferences, as required, by planning and carrying out all necessary logistics and details
Assists with onboarding new employees in the departments
Anticipates needs, performs routine and non-routine tasks, and handles high-level or confidential correspondence; ensures accuracy and quality of all work completed
Liaises with internal and external contacts and responds to information or material requests
Contribute to non-routine projects and special initiatives within the departments
Provides assistance through proactive follow up of on -going matters
Other duties as needed
Financial Reporting
Manages the quarterly CFO report process including:
Drafting and communicating the report preparation timeline
Setting up the template for the quarter, and preparing the Document Management site where the CFO report is maintained
Assisting with access to the Document Management site
Managing deadlines with section preparers
Consolidating sections for review and distribution to senior management, including the CFO and Audit & Risk Committee
Assisting with formatting, proof reading, collating comments, and editing the report
Manages the collection of quarterly representation and site certification letters from various senior employees in multiple countries
Acts as the primary administrative contact for the external auditors and manages the external auditors\xe2\x80\x99 security access to the office, provides assistance with booking meetings with Kinross management, and reserving office space/boardrooms as needed
Budget and Forecasting
Assists with the Corporate budget and Q2 forecast processes by:
Assisting with the preparation and distribution of budget and forecast templates
Arranging meetings with senior leadership
Assisting with the preparation of meeting materials
Enterprise Risk Management
Consolidated Risk Report to the Audit & Risk Committee
Responsible for the roll forward of this report on a quarterly basis, enabling the ERM team to efficiently update the document
Assists with formatting the final draft as appropriate in a timely fashion
Assists with the management of access to the Document Management site, where all the various versions of the Risk Report will be maintained
Coordinates and schedules over 35 complex (senior management/different time zones) meetings with GMs, SVPOs, SLT, etc. on a quarterly basis
Internal Audit
Assists with the management of access to the Document Management site, where all the Internal Audit Reports are maintained
SOX
Assists with the management of access to the Document Management site, where all the SOX Narratives are maintained
EDUCATION AND EXPERIENCE
College or training equivalent to 3 years of study
Partial completion of formal professional certification or designation in appropriate area of expertise is an asset
Proficiency with Microsoft Outlook, Word, Excel and PowerPoint
Experience with the following considered an asset: Microsoft Teams, Zoom, Concur, SharePoint, Transform AP, JDE
Exceptional verbal and written skills (English)
Proven ability to manage several tasks simultaneously in a deadline-driven, fast-paced environment
Excellent organizational and time management skills
Proven ability to work with a diverse group of individuals
Strong dictation and typing skills
Professional and detail oriented
Our Approach to COVID-19 In response to the COVID-19 Pandemic and in alignment with our health and safety standards, all Kinross Gold Corporation employees working from the Toronto office, must be fully vaccinated with at least two doses of an approved vaccine. If offered this position, you must show proof of vaccination prior to be hired. Masks are not mandated in the office; however, employees are encouraged to wear a mask if it is more comfortable for them. Kinross reserves the right to update its vaccination policy/requirements at any time in its sole discretion.
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