Job Description

Job Category: Administrative/Clerical
Hospital Location: Newmarket ON
Job Type: Temporary (Fixed Term), Full time
Number of Positions: 1
Minimum - Maximum Hourly Rate: $35.03 - $41.64

Why Join Our Team?

A best-in-class workplace environment that prioritizes a culture of belonging and wellness. Progressive health and dental benefit plans. HOOPP pension plan with employer and employee premium sharing. Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.
If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve!


About the role:




Reporting to three Senior Executives, the Executive Assistant provides a wide range of administrative and project support and is included in the backup pool to the Executive Assistant Team. The successful candidate must have experience in a fast-paced environment and contain a high degree of professionalism, discretion, confidentiality and flexibility with a focus on customer service. The ability to take initiative, exercise good judgement and independently handle changing and competing priorities is required. The role requires irregular and extended hours when needed.

What you will be doing:

Acts as the primary contact and liaison on behalf of the executives for internal and external stakeholders Collaborates in the organization of events/meetings/projects which require the executive's involvement Responsible for managing highly confidential and sensitive information, including Human Resources matters Supports with scheduling and calendar management, including directing and coordinating daily priorities, appointments, tasks, meetings and deadlines Prioritizes requests for the executives: daily review, coordination and anticipation of executives' needs Schedules, develops agenda, and takes minutes for the portfolio's meetings Reviews all incoming material, prioritizes work and follows up as needed to resolve problems and ensure integration of activity Coordinates conference and travel arrangements Coordinates/sends announcements for the portfolio

What you bring:

Minimum five (5) years of experience in progressive senior administrative roles. Undergraduate degree in a related discipline required or equivalent experience at an executive level. Proven success in providing superior service and support in a fast-paced, demanding environment. Sound judgement, excellent analytical and problem-solving skills. Health care experience preferred. Exceptional knowledge of Hospital policies, procedures, and relevant legislation. Demonstrates excellence in drafting communications, documents and presentations. Advanced knowledge of MS Office, SharePoint, Zoom and other systems. Superior communication skills, both oral and written, combined with a customer-focused approach and ability to handle requests in a professional, diplomatic and tactful manner. Demonstrated initiative, accuracy, leadership and meticulous attention to detail. Exceptional relationship management skills and the ability to build and grow connections Ability to organize a heavy and fluctuating workload in a changing environment. Ability to work under pressure and meet deadlines. Models behaviour that is aligned with the values of Southlake Health
Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.


Regular and reliable attendance is an expected requirement of this position.


We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.

Anti-Oppression/Anti-Racism at Southlake Health

Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.

Accommodation & Diversity in the Workplace

At Southlake Health, we are committed to promoting employment equity, diversity, and inclusion in the workplace. Fostering equity, diversity, and inclusion in recruitment practices is a key aspect of our search process. The current posting is seeking candidates who identify with the following equity-seeking groups: women, racialized persons/persons of colour, Indigenous Peoples, persons with disabilities, and members of the 2SLGBTQ+ community. If you are of the aforementioned identities and feel comfortable making it known, you may choose to self-identify as a member of a designated group. Any information directly related to you is kept confidential and used safely to inform our recruitment process towards being an equal opportunity employer.


Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health!