Job Description

Executive Assistant - Educational Advocacy Consultancy

Full-Time, Hybrid Position

About Us

Advantage Advocacy Inc. has been empowering families of exceptional learners since 2014 through personalized educational advocacy. Our work focuses on helping families navigate educational accommodations and programs for children, from preschool through university. We collaborate with schools, families, and community programs to ensure that every child has the opportunity to thrive, reach their goals, and feel supported in their learning journey.

Position Summary

We are seeking a highly skilled and organized Executive Assistant to support our busy Consultancy. This role is central to ensuring that the Consultancy operates smoothly, efficiently, and in alignment with its mission of empowering families and supporting children in accessing educational opportunities.

Key Responsibilities

Manages the Executive Calendar, including prioritizing, scheduling, and confirming appointments and meetings. Coordinates logistics for internal and external meetings, preparing materials, and attending when required. Takes accurate, clear, and timely notes during meetings with all stakeholders. Drafts, edits and formats correspondence, reports, and other documents. Serves as a first point of contact for clients, stakeholders, and partners in a warm, empathetic, and professional manner. Communicates effectively with team members and clients to ensure smooth operations and timely completion of tasks. Assesses client needs and triages support within appropriate timelines. Maintains organized digital and physical filing systems. Prepares documents using Microsoft Word and other Microsoft Office tools (Excel, PowerPoint, Outlook), Google applications, and Apple products. Assists with client data management and reporting.

Required Skills & Qualifications

Minimum of 3 years' experience as a senior administrative/executive assistant. Experience in education, advocacy, non-profit, or clinical, fast-paced environments Familiarity with child development, educational systems, and/or advocacy work. Exceptional executive functioning skills - must be able to prioritize, organize, plan, and manage multiple tasks simultaneously. Excellent verbal and written communication skills. Strong technical aptitude with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint), Google Workspace, and Mac/Apple platforms. Strong attention to detail and commitment to producing accurate, high-quality work. Flexibility and resilience to thrive in a fast-paced, evolving work environment. Bilingual or multilingual abilities are considered an asset.
Job Types: Full-time, Permanent

Pay: $58,000.00-$70,000.00 per year

Benefits:

Casual dress Company events On-site parking Paid time off Work from home
Application question(s):

Do you have a minimum of 3 years experience as a senior administrative/executive assistant? If so, please briefly describe your experience. Do you have any experience in education, advocacy, non-profit, or clinical, fast-paced environments? If so, please briefly describe your experience. Do you possess strong technical skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint), Google Workspace, and Mac/Apple platforms? If so, please briefly describe your experience. Are you willing to work in-person (1-3 days per week) as well as remotely ? What are your career aspirations for the next 2-5 years?
Work Location: Hybrid remote in Ottawa, ON K1Y 3A7

Application deadline: 2025-10-13