Job Description

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This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position has an end date of June 30, 2026.
Location - This role is in-person at North Campus Edmonton.
For more information about the Department of Psychology, please visit our .
Reporting to the Academic Department Manager (ADM), the Executive Assistant (EA) provides a wide range of administrative support to the ADM, Department Chair, Academic Leaders, faculty, staff, and students of the department. The EA solves routine problems using University policy, procedures or process based on the direction from the Administrative/Academic leaders. The EA role has impact within the direct area and involves consultation with internal and external resources.
Responsibilities:

• Prepares minutes, emails, internal and external communications, agendas and other correspondence for meetings, recruitment activities, visiting scholars and post-doctoral fellows, and others (e.g. immigration requests, and letters of invitation).
• May prepare HR documentation for a variety of positions and maintain personnel files.
• Supports the Chair in ensuring collection, completion and storage of documents for department activities, including faculty evaluations, funding applications, leave requests, etc. Supports the FEC and ATSEC processes.
• Assists with travel arrangements and expense payments.
• Assists faculty, staff and student groups with event planning, organizing and implementation.
• Responds to inquiries in person, by phone, and email and manages department mail.
• Works with the ADM and other staff, to assign offices to academic staff, graduate students, visitors, and others.
• Administers key/proximity cards for Onecard users. Assists in orienting new employees.
• Manages office supplies inventory.
• Maintains organization and functionality of department photocopier/ mail areas, and common areas. Assists with managing furnishings inventory and arranges moves/surplus as required.
• Maintains effective and efficient filing systems including digital record keeping.
• Plans and manages calendar events, and tracks the Chair's financial projects/commitments, events, deadlines and other activities as needed.

Qualifications:

• High school diploma; post-secondary qualification is an asset.
• 2 -3 years of progressive experience in a post-secondary setting, knowledge of University of Alberta policies and procedures is an asset.
• High proficiency in Microsoft and Google suites; experience with PeopleSoft is an asset.
• Knowledge of FOIPP and records retention practices.
• Excellent communication and interpersonal skills are required.

Application Instructions
Click "Apply Now" to submit your resume and cover letter.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is a diverse and inclusive academic community spanning the humanities, social sciences, and fine arts. Through innovative research, teaching, creative expression, and strong community partnerships, the Faculty of Arts advances knowledge and drives positive societal change. It provides students with the tools to think critically, engage meaningfully, and contribute to a more just and thoughtful world.

Skills Required