Job Description

Job Overview

As Executive Assistant, you will be the right-hand support to senior leadership, ensuring the smooth flow of daily operations. From managing schedules and handling correspondence to assisting with real estate documents and coordinating office initiatives, your organizational skills and proactive mindset will make a direct impact on our efficiency and success.

Duties

Manage executive calendars using Microsoft Outlook Calendar, scheduling appointments and meetings efficiently. Provide day-to-day administrative support to the CEO and Director of Strategy. Assist with drafting, reviewing, and organizing real estate and property management documents. Coordinate office operations, ensuring tasks are completed on time and resources are in place. Prepare reports, presentations, and spreadsheets as required. Communicate professionally with clients, partners, and vendors. Anticipate leadership needs and proactively solve problems. Support special projects and company initiatives as needed. Provide exceptional customer service by addressing inquiries and resolving issues promptly. Prepare documents, reports, and presentations using Microsoft Office and Google Workspace tools. Maintain organized filing systems for easy retrieval of documents and information. Handle incoming calls on multi-line phone systems with professional phone etiquette. Assist with proofreading documents to ensure accuracy and clarity before distribution. Coordinate travel arrangements and itineraries for executives as needed. Support front desk operations by greeting visitors and managing office supplies. Utilize DocuSign for electronic document signing processes.

Requirements

Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Strong organizational and multi-tasking skills with excellent attention to detail. Ability to prioritize and adapt in a fast-paced environment. High level of professionalism, discretion, and confidentiality. Strong written and verbal communication skills. Tech-savvy with proficiency in Microsoft Office (bonus: People by Wagepoint, property management software buildium, or CRM systems).

Experience in real estate, property management, or small business operations is a strong asset.

A can-do attitude, energetic personality, and proactive approach to problem-solving.
Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care On-site parking Paid time off
Work Location: In person