Job Description

Executive Assistant - Contract - 18490
About the Opportunity
On behalf of our client in Ottawa, we are seeking a highly organized and proactive Executive Assistant to support a senior executive on a 6-month contract with the possibility of extension or permanency. This hybrid role is ideal for someone who thrives in a fast-paced, dynamic environment and can balance executive-level administrative tasks, scheduling, and project coordination with discretion and professionalism.
Duties include but are not limited to:

• Manage and prioritize the senior executive's calendar, ensuring meetings, appointments, and travel arrangements are well coordinated
• Prepare, edit, and format executive documents, reports, and presentations
• Process expenses, reimbursements, and assist with contract preparation
• Support project tracking by monitoring deadlines, deliverables, and collaboration tools
• Organize and provide logistical support for training sessions, meetings, and events (in-person and virtual)
• Prepare and distribute agendas, meeting materials, and record meeting notes, capturing action items and ensuring follow-ups are completed
• Maintain accurate records and handle all documentation with strict confidentiality
• Assist in implementing processes and systems to improve office efficiency

About You
The successful candidate will have the following:

• Post-secondary education in business administration or a related field, or an equivalent combination of training and experience
• Minimum 3 years' experience in an executive assistant or similar administrative role
• Strong organizational and time management skills with keen attention to detail
• Excellent written and verbal communication skills in English; French is an asset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Microsoft Teams and Zoom
• Flexibility, initiative, and strong interpersonal skills with the ability to work both independently and collaboratively
• Experience in the non-profit or charitable sector is considered an asset

About the Job
The pay rate for this position will be between $28.00 to $33.00 per hour, depending on experience.
How to Apply
Please apply by clicking the "Apply Now" button below and follow the instructions to submit your resume. You can also apply by submitting your resume directly to . If you are already registered with us, please contact your Senior Recruiter. Please quote job 18490.
Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

Skills Required