Job Description

OVERVIEW
Muskoka Algonquin Healthcare is seeking a highly organized and proactive Executive Assistant to the Chief of Staff to provide critical administrative and operational support. This role plays a key part in facilitating communication between medical leadership, credentialed staff, and hospital administration while ensuring efficient management of physician credentialing, committee coordination, and strategic initiatives.
KEY RESPONSIBILITIES
Provide high-level administrative support to the Chief of Staff, including calendar management, correspondence, and meeting coordination
Support physician credentialing, privileging, and compliance with regulatory requirements, including the Public Hospitals Act and Credentialed Staff Bylaws
Coordinate and support meetings for the Medical Advisory Committee (MAC), clinical committees, and other medical leadership groups, including agenda preparation and documentation
Liaise between credentialed staff, hospital leadership, and external stakeholders to ensure efficient communication and issue resolution
Support physician recruitment, retention, and onboarding, including facilitating incentive grants and coordinating hospital tours
Support the Physician Leadership Development Program and other initiatives to integrate medical leadership into the hospital's strategic priorities
Handle patient and staff concerns related to credentialed staff, ensuring proper documentation and compliance with complaint resolution protocols
Assist various medical affairs programs, including physician recruitment and leadership development
Maintain physician databases, track credentialing deadlines, and oversee compliance with hospital policies and regulatory standards
Prepare reports, briefing materials, and correspondence for senior leadership, the Board of Directors, and external stakeholders * Other duties as assigned
QUALIFICATIONS

• Post-secondary education (degree or diploma) in a related field or equivalent experience required
• Minimum three (3) years related experience in a not-for-profit or healthcare-related sector
• Experience having worked with medical staff and multi-disciplinary teams
• Advanced computer skills and experience with Microsoft Office Word, Excel, PowerPoint, Teams and Zoom
• Experience with project management support & event coordination

ADDITIONAL PERKS AT MAHC

• Staff referral program (Earn up to $1000 for each successful permanent part-time and permanent full-time new hire you refer to MAHC)
• Extended health benefits
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)

ADDITIONAL INFORMATION
Location: Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis
Hours of Work: Monday - Friday 8:00 am - 4:00 pm. Shifts and hours may change according to departmental requirements per the organizational needs.
Recruitment Process
By submitting your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note: Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.
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We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.
Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital's Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.
Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled
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Required Skills
Required Experience

Skills Required