Job Description

About the Role

AMJ is looking for a highly organized and resourceful Executive Assistant to support the Vice President. This is a dynamic, fast-paced role that requires someone who thrives on variety and can balance administrative excellence with client-facing and project management responsibilities. You will work closely with internal teams, external clients, and partners to ensure smooth operations and execution of priorities.

Key Responsibilities

Provide high-level administrative and executive support to the Vice President, including calendar and email management, meeting coordination, and confidential correspondence. Serve as a primary point of contact for key accounts and clients, ensuring timely and professional communication. Coordinate travel arrangements, including flights, accommodations, and itineraries. Support sales-related initiatives, including preparing proposals, presentations, and client-facing materials. Assist in project management: track timelines, deliverables, and follow-ups across multiple departments. Maintain and organize records, reports, and account documentation. Liaise with internal teams (Sales, Operations, Dispatch, Logistics, Accounting, etc.) to ensure priorities are aligned and deadlines are met. Anticipate needs and proactively identify ways to streamline workflows, enhance efficiency, and support the VP's strategic objectives. Completing errands at the direction of the VP.

Qualifications

Proven experience as an executive assistant, administrative coordinator, or similar role supporting senior leadership. Strong organizational and multitasking skills; thrives in a fast-paced, changing environment. Exceptional communication and interpersonal skills; professional and client-focused. Proficiency with Microsoft Office Suite, CRM systems, and project management tools. Discretion and sound judgment in handling confidential information. Ability to work independently and take initiative.
Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

Company events Dental care Disability insurance Extended health care Life insurance On-site gym On-site parking Paid time off Vision care
Work Location: In person