Job Description

Are you a highly organized, proactive, and experienced professional with a background in real estate? One of the top-producing, well-respected real estate agents in Calgary is seeking an exceptional Executive Assistant to support the daily operations of a fast-paced,


client-focused business.

About the Role:

As the Executive Assistant, you will play a vital role in ensuring the seamless management of administrative, transactional, and client service tasks. You will be the right hand to a leading agent, contributing to both back-end efficiency and front-end professionalism.

Compensation:

$55,000

Responsibilities:

Provide high-level administrative support, including scheduling, calendar, email management, and correspondence Manage real estate transactions from contract to close Prepare essential documents, including comparative market analysis and contracts, ensuring accuracy and timelines Proactively oversee the Associate Broker's tasks, delegating as necessary and following up to completion Prepare listing and marketing materials, coordinate showings, and liaise with photographers, stagers, and clients Manage, maintain, and update CRM systems and client databases Assist in organizing client events and community outreach initiatives Act as the office quarterback, greeting visitors into the office and directing them to the appropriate team members, handling incoming calls, and providing support to the office manager when needed Handle confidential information with discretion and professionalism Act as a liaison between clients, lawyers, mortgage brokers, and other industry partners

Qualifications:

Minimum 1 year of experience in the real estate industry(REALTOR or administrative support) Strong knowledge of MLS, CREB systems, and real estate transaction contracts, and transaction management platforms Exceptional organizational skills with a keen attention to detail Ability to multitask, prioritize, and manage time effectively in a high-volume environment Thrives in a dynamic, fast-paced environment Embracing the ever-evolving nature of this role, remaining flexible and open to change Professional communication skills--both written and verbal Tech-savvy with proficiency in Google Workspace and CRM tools A self-starter with a solution-oriented mindset

About Company

Why Join Us?

Work alongside a top Calgary real estate agent with a respected brand and strong market presence Dynamic, collaborative, and growth-focused work culture Supportive, team-oriented environment * Opportunities for professional development in a thriving industry