Job Description

OverviewWe are excited to be hiring an Executive Assistant (EA) who will work in partnership with our Co-President of Hexagon\xc2\xb4s Autonomous Solutions\xc2\xb4 division. This is a fantastic opportunity to work with an amazing leader and gain rewarding business exposure! You are a poised and confident EA who builds respect and trust, master of organization, and will be able to anticipate our President\xe2\x80\x99s needs. Being flexible and proactive, you have an innate ability to structure our executive\xe2\x80\x99s workload and balance your time effectively. You will perform a diverse portfolio of administrative tasks, such as supporting our President\xe2\x80\x99s travel needs to preparing presentations for customer visits or employees around the world. Be a key player in our network of EAs across Hexagon and come join our dynamic and fun team to make a difference in the world of autonomous solutions!The Location: Hexagon is a global company with locations around the world. This position is based in Calgary, AB.ResponsibilitiesAs our Executive Assistant, your responsibilities will include:

• Coordinate day-to-day administrative requirements of the President by strategically managing their calendar, engagements, meeting schedules, and communications (email; telephone; social media; correspondence; reporting submissions, and expense reports).
• Support the executive team with planning, logistics, and scheduling of the President\xe2\x80\x99s executive events, strategic meetings, offsites, and agendas with global teams.
• Review and ensure confidentiality, completeness, accuracy, and approval of documents, as per our approval matrix, for all business and private affairs pertaining to the President\xe2\x80\x99s office, including storage and security of confidential files.
• Oversee the collection and distribution of materials for Hexagon AB executive meetings while delegating workflow for Executive Leadership Team offsite events for all aspects of logistics, travel, and catering.
• Support the President\xe2\x80\x99s travel agendas, coordinate domestic and some international travel arrangements and scheduling.
• Liaise closely with our Marketing team in planning any speaking engagements, including HxGN LIVE, and support the planning and implementation of strategic initiatives and special projects.
• Work with our President to prepare and edit presentations for external and internal audiences for keynote speeches.
• Brief the President to prepare for meetings on the delivery of Autonomous Solutions\xe2\x80\x99 strategic priorities and goals by providing reliable and timely research and profiling information related to internal business issues, trade shows, external partners, peers, industry events, and customer engagements.
• Manage the administrative team at our Calgary campus location, ensuring teamwork, collaboration, and efficiency in the office.
• Support Marketing in creating and publishing presidential communications, internally and externally on social media.

QualificationsMust-Have:

• Five (5) or more years of experience supporting senior executives within a high growth environment.
• Previous management experience.
• Related post-secondary education (i.e. business administration, marketing).
• Highly proficient with Microsoft Office products with strong knowledge and use of PowerPoint and Excel.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks and competing demands seamlessly.
• Excellent verbal communication and business writing skills in drafting correspondence.
• Availability to communicate outside of regular business hours as required.
• Experience with ghost writing, and brand management are highly preferred.

Key Success Factors:

• A highly resourceful and collaborative team player with the ability to effectively work independently with minimal direction.
• Known for your strong customer service focus and attention to detail \xe2\x80\x93 you take pride in your work.
• Self-motivated with a positive, take-charge attitude.
• Discreet and offers sound judgment in dealing with confidential matters.
• Embraces a continuous improvement mindset by asking questions and making suggestions.
• Able to work under pressure.
• Ability to travel and flexibility in daily schedule.

Nice-to-Have:

• Experience working for a multi-national company with global operations.
• Previous experience in coaching or mentoring public speakers.

Not sure if you meet all the qualifications for this role? Let us decide! At Hexagon, we are committed to a diverse and inclusive work environment. If you\xe2\x80\x99re excited about the opportunities this role could bring, we encourage you to apply. Applicants who require accommodation in the job application process may contact Human Resources atThe Company: Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector and mobility applications. You\xe2\x80\x99ll be joining over 24,000 people in 50 countries on the leading edge of your field.This position is with Hexagon\xe2\x80\x99s Autonomy & Positioning division, a global technology leader, pioneering end-to-end solutions industry leaders rely on for assured positioning and autonomy on land, sea and air. Our work touches every aspect of life, from sustainability on Earth to enabling autonomy.If you have any questions about the role or our company, please email our team at and we will be pleased to follow up with you. Please do not send cover letters or resumes to this address.

Hexagon Geosystems