Job Description

Ritestart Limited is a COR certified General Contractor that focuses on work in the ICI construction sector. We are seeking an

experienced and motivated individual

to join our growing team as an

Executive Assistant

. This is an opportunity to join a company that is Passionate About Construction.

The

Executive Assistant will report to the Senior Vice President.

In this position, you will

work closely with the entire Senior Management Team to provide administrative support

to multiple departments.

Responsibilities for this role include, but are not limited to:

Provide administrative support to the Senior Vice President, President, and Vice President of Business Development. Manage calendars, including scheduling meetings, appointments, and coordinating travel arrangements. Screen and direct incoming communications, including phone calls, emails, and correspondence. Prepare agendas, schedule meetings, attend meetings, take meeting minutes, and follow up on action items. Prepare and edit reports, presentations, internal and external communications. Attend tradeshows and other company or industry related events - bringing supplies, setting-up and dismantling displays, and deliver presentations as required. Assist with special projects, research, and data-analysis. Other duties as required and assigned.

Required Competencies and Attributes:

A minimum of two (2) years experience as an Executive Assistant; preferably in a construction atmosphere.

Diploma or certificate in Office Administration or Administrative Assistant. Highly versed with MS Office, including Power Point. Outstanding written and oral communication, in English. Formidable organizational and administrative skills. Superb attention to detail. Established time management skills that demonstrate the ability to maintain balance among multiple priorities and personnel. Confidence to present materials and presentations at industry meetings and events. Ability to manage and maintain confidential information. Able to work in a team or independently.

Must have a valid G drivers license, clean driving abstract, and a reliable vehicle.

Must be able to pass any client required security screening or background check.

Preferred Skills and Experience:

Construction administration knowledge is a highly regarded asset. Willing to work closely with diverse teams and adapt to various roles to build relationships with fellow Team members, business, and industry partners. Able to adapt quickly, prioritize tasks, and remain calm under pressure.

Work Location:

This is an in-office position working from our Head Office located in Burlington, Ontario

Working Conditions:

This position may require occasional evening or weekend work. Some travel may be required depending on business needs and the executive's schedule(s). Candidate must be able to load/unload and move materials for trade-shows and industry related events (maximum 25 lbs.).

For tracking and organizational purposes, please only apply via this posting.

We thank all applicants who show interest in this role and a career at Ritestart Limited, but only those applicants who have been considered for the role will be contacted.

Job Type: Full-time

Pay: $52,500.00-$58,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance Mileage reimbursement On-site parking RRSP match Vision care
Application question(s):

How long have you worked as an Executive or Administrative Assistant? What industries have you worked in as an Executive or Administrative Assistant? Are you able to work flexible work hours? What are three characteristics (one word only for each) that a successful Administrative or Executive Assistance should possess? How comfortable are you speaking in front of a crowd? How quickly are looking to start a new role?
Work Location: In person