Job Description

SafeCare BC Health and Safety Association, located at 1424-4710 Kingsway, Burnaby, BC, V5H 4M2, is seeking a highly organized and detail-oriented individual to fill the position of Executive Assistant and Board Secretariat. This role is crucial in supporting the CEO and facilitating seamless communication and operations within the Board of Directors. The successful candidate will be responsible for maintaining confidentiality, coordinating administrative tasks, and ensuring the smooth functioning of board and committee operations.

We encourage Canadian citizens and permanent residents to apply.

Responsibilities

1. Executive Support:

Provide high-level administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination. Draft and edit correspondence, reports, presentations, and other documents as needed. Handle sensitive information and maintain strict confidentiality. Support organizational projects, events, and initiatives as assigned.

2. Board and Committee Operations:

Serve as the primary point of contact between the CEO and the Board of Directors. Coordinate and schedule board and committee meetings, ensuring all necessary logistics and materials are prepared and distributed in a timely manner. Record and maintain accurate minutes of board and committee meetings. Organize the Annual General Meeting, board and committee strategic planning sessions, and new board and committee member orientation. Support the Board self-assessment and CEO evaluation process.

3. Administrative Expertise:

Manage and organize office operations to ensure efficiency. Handle incoming communications and inquiries, directing them to the appropriate parties. Maintain filing systems and databases.

4. IT Knowledge:

Possess a strong understanding of IT tools and applications to facilitate communication and collaboration. Provide technical support for virtual meetings and ensure technology is optimized for efficient operations.

5. Non-Profit Bylaws:

Demonstrate a solid understanding of non-profit bylaws and governance structures, including the Societies Act. Assist in the preparation and distribution of board materials related to governance and compliance. Maintain records and ensure compliance with the BC Societies Act, including preparation of annual filings, resolutions, and updates to the registry. Monitor and ensure adherence to governance policies, bylaws, terms of reference, and board procedures.

Qualifications:

Minimum 2 years experience as an executive assistant, board support role or in a similar administrative role. Excellent organizational and multitasking skills. Proficiency in IT tools, including Microsoft Office Suite and virtual communication platforms. Understanding of non-profit bylaws and governance structures. Strong verbal and written communication skills in English, with a proven ability to build rapport and maintain effective interpersonal relationships. Ability to work independently and collaboratively in a fast-paced environment.

Education and Experience:

Diploma or degree in business administration, governance, or related field, or an equivalent combination of education and experience. Experience working with boards of directors. Previous experience in a non-profit organization is an advantage.

Is this you?

A background in administration, operations, or related fields, showcasing your solid foundation in process management. Proven project management experience, with a track record of driving successful process enhancements. Exceptional organizational skills and an innate ability to create order and structure from complex situations. An eye for detail that can spot a misplaced comma from a mile away. Strong interpersonal skills to foster collaboration and facilitate change across various departments. Ability to thrive in a fast-paced environment and juggle multiple priorities without breaking a sweat. Bonus points for experience in change management, as your expertise will be a game-changer for us.

What we offer

Safe and healthy organizational culture. Competitive salary ($70,000 - $80,000/year) based on experience. Health benefit plan with tele-health, and RRSP-matching. Meaningful work with the opportunity to contribute to positive change. Professional development support. A great team atmosphere and focus on a people-first culture.

About us

We respect, encourage, and value diverse voices because we believe that innovation and creativity are driven by inclusiveness and cultivated by diverse backgrounds, ideas, and experiences. We are an industry-funded, non-profit association working to ensure injury-free, safe working conditions for continuing care workers in BC. We strive to be the industry leader in advancing injury prevention and safety training for long-term care and home care and support workers. Not only are we committed to improving the health and safety of healthcare workers, but we have the same commitment to our team.

Additional Information

The Provincial Health Officer has mandated that anyone entering a care home in British Columbia be fully vaccinated. There will be times when our team will be expected to visit care homes to engage in activities that support our members. Vaccination with a COVID-19 vaccination series approved by Health Canada is a condition of employment at SafeCare BC.

How to Apply

Please submit your resume and cover letter by October 31, 2025 to:

Email: cora@safecarebc.ca
Subject line: Executive Assistant - Board Secretariat Application
Only candidates selected for interviews will be contacted. No phone inquiries, please.

Job Types: Full-time, Permanent

Pay: $70,000.00-$80,000.00 per year

Benefits:

Dental care Extended health care
Work Location: Hybrid remote in Burnaby, BC V5H 4M2