Job Description

Company Description

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, S\xc3\xa3o Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

• Diverse and inspiring colleagues and approachable leaders
• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Being motivated every day by CPP Investments\xe2\x80\x99 important social purpose and unshakable principles
• A flexible/hybrid work environment combining in office collaboration and remote working
• A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here\xe2\x80\x99s an opportunity for you to invest your career at CPP Investments.



We are presently recruiting for an Executive Assistant (EA) to join the Integrated Strategies group within the Office of the Chief Investment Officer for a 6-month contract. The EA will be responsible for providing day-to-day administrative support to GLT-Managing Director, Head of ISG as well as the broader OCIO department. Responsibilities will include managing calendars, meetings, expenses, events, presentations, travel, correspondence, and group initiatives.

Role-Specific Accountabilities:

• Provide general administrative support to broader OCIO department
• Provide full support to GLT-Managing Director, Head of ISG as well senior leaders within OCIO.
• Manage multiple calendars across OCIO teams, working with other departments, external partners, vendors, and other stakeholders to coordinate meeting bookings or events.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and organization.
• Anticipate needs, prioritize tasks appropriately, apply experience and exercise good judgement in making decisions.
• Accommodate and complete staff requests while managing challenging timelines and deliverables.
• Problem solve with limited guidance and ambiguity.
• Support the on-boarding of new staff joining the team, including coordinating with HR, updating the departmental org chart and head count.
• Complete aspects of business-management activities, including tracking upcoming costs against budget, tracking approvals, supporting incident reporting and business continuity planning.
• Support the maintenance of information-sharing platforms, including Teams and SharePoint, through access management, coordinating document retention, and administering distribution lists.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Manage credit card expenses, associated reimbursement process and third-party invoice approvals.
• Coordinate, arrange and oversee group and department event planning processes, as required.
• Work closely with other executive assistants and teams to increase efficiencies, support vacation coverage across groups within TFM and provide overall departmental and corporate support.

Qualifications

If you possess the following, we\xe2\x80\x99d like to hear from you:

• Undergraduate degree is required.
• 5+ years of experience in providing support to multiple professionals in a fast-paced, professional environment.
• Experience with complex calendar management, booking high profile meetings, events, scheduling complex travel and managing expense reimbursement process.
• Advanced knowledge of MS Office (Excel, Outlook, PowerPoint) and comfort and interest in learning new applications.
• Extremely motivated, proactive, eager to learn, adaptable and calm under pressure.
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism, and open to giving and receiving feedback
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized and able to prioritize
• Ability to effectively manage toward timelines on multiple concurrent responsibilities, keeping stakeholders apprised of progress and seeking assistance as required
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Experience in investment or financial services firms is considered an asset.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.

Mandatory Vaccine Policy

All employees in the Toronto, Sydney and Hong Kong offices will be required to be vaccinated against COVID-19. Accommodations to this policy will be made for medical or other protected grounds. Please contact us to discuss any accommodation needs.

CPP Investments