M3 Project Solutions is a growing consulting firm specializing in project controls, cost management, and quantity surveying services. We support clients across industrial, infrastructure, and commercial sectors by providing clarity, accountability, and rigor in planning, estimating, and execution. As we expand, we are seeking a detail-oriented and proactive Executive Administrator / Office Manager to help streamline our internal operations and support our leadership team.
Key Responsibilities
Travel Coordination: Arrange travel itineraries, accommodations, and logistics for staff and executives.
Timesheet Coordination: Collect, review, and submit weekly employee timesheets; liaise with payroll to ensure accuracy.
Expense Management: Process and track employee expense submissions, coordinate reimbursements with payroll.
Accounts Receivable (AR) Follow-Up: Monitor outstanding invoices and follow up with clients to ensure timely payment.
Employee Onboarding & Offboarding: Support HR processes including setup of new hires, equipment allocation, orientation, and exit coordination.
Proposal & Document Preparation: Assist in drafting, formatting, and editing proposals, reports, and client communications.
General Office Management: Maintain administrative systems, ensure effective communication between teams, and support leadership with ad hoc tasks.
Qualifications Required
Diploma or degree in Business Administration, Office Management, or related field (or equivalent experience).
3+ years of administrative, office management, or executive assistant experience (professional services or consulting environment an asset).
Strong organizational and multitasking skills, with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with accounting / payroll systems (e.g., QuickBooks, Sage, ADP, or similar) is considered an asset.
Strong proficiency in English (spoken and written) is required. Bilingualism (French/English) is considered a significant asset.
Ability to handle confidential information with professionalism and discretion
What we offer
Competitive compensation and benefits package.
Opportunity to grow with a dynamic and expanding firm.
Exposure to diverse projects in the energy, infrastructure, and construction industries.
A collaborative culture built on clarity, accountability, and trust
Duration
Full time permanent
Location
Rothesay, NB
Beware of fraud agents! do not pay money to get a job
MNCJobz.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Job Detail
Job Id
JD2774479
Industry
Not mentioned
Total Positions
1
Job Type:
Full Time
Salary:
Not mentioned
Employment Status
Permanent
Job Location
Rothesay, NB, CA, Canada
Education
Not mentioned
Apply For This Job
Beware of fraud agents! do not pay money to get a job
MNCJobz.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.