Job Description

To build this Memorable Journey for our clients we need a super star Administration Assistant (hard-working, motivated, and passionate)who can assist with daily operations. The ideal candidate is a self-starter who can work well in a fast-paced exciting environment and must have a passion for working with our clients in the real estate industry. We promise a great working environment and an opportunity to learn hands-on from top producing Realtors. Duties included but not limited to:

• Broker of Record calendar management and confirmations on appointments with Leads, Active Clients, Inner Circle Members and Team Members.
• Team calendar management and confirmations for showing appointments, inspections and open houses confirming appointments with Team Members, Active Clients and residing Tenants.
• Listing Process Management and bookings with all Strategic Alliances for Installation of Signs, Delivery of Listing Material, Staging Consultations, Photography & Videography, and others providing client updates and Concierge Service.
• Proper Data Entry into Realvolve Database with Client, Property and Deal Information
• Setup and Updating of Buyer and Seller Boards on Monday.com for full utilization.
• Managing Workflows on Realvolve for Active Buyers and Sellers and following up with Clients, Team Members and Strategic Alliances to ensure full utilization of automations set up.
• Managing Workflows on Realvolve for Strategic Alliances and following up to ensure full utilization of automations set up.
• Managing Workflows on Realvolve for Inner Circle and following up to ensure full utilization of automations set up.
• Producing Birthday Lists & Home Anniversary Lists & Significant Date Lists and ensuring that the Inner Circle is receiving communication and appreciation offers as planned.
• Communicating with Active Clients via phone, voice messages and video content to solve problems, provide clarity on next steps and provide an exclusive Concierge Service.
• Liasson with Office and Deal Department to Create Offers and reviewing offers to ensure Quality Assurance by reviewing Offer Content and Schedules and by reviewing Property Tours and Property Reports.
• Inputting Legal Documents for Signing and sending to Active Clients and Team Members.
• Uploading Executed Documents into Google Drive and Executed Deals into Skyslope
• Setting Up Deal Summaries for Signing.
• Getting on a Daily Update call with Broker of Record to provide research results and facilitate communication with Team Members, Active Clients, Strategic Alliances, and Inner Circle Members.

Considerations and Qualifications:

• Background knowledge in Real Estate is required.
• Attention to detail and organizational skills.
• Great verbal and written communication skills.
• Ability to meet timelines & work in a fast-paced environment.
• Comfortable/knowledgeable with using technology and different programs/tech savvy.
• Basic knowledge of aesthetics and editing software \xe2\x80\x93 image and video.
• Ability to work independently and as part of a team.
• Flexibility with time & availability for time-sensitive offers.
• This is an in-office position with some temporary flexibility around working from home.

Company description We are amongst the 1.5% top producing real estate teams in Toronto (And we think one of the more fun ones too)/ We are an award-winning Real Estate team based in Toronto and servicing the GTA. Our team is built around the philosophy of always putting our clients first and doing whatever it takes to get them results truly beyond what they expect. We love creating an unforgettable customer experience by focusing on what is important to the client (incredible marketing, timely & honest communications) and topping it with memorable, kind touches along the way! Job Type: Full-time Salary: $48,000.00-$50,000.00 per year Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• North York, ON M3C 0H5: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Work Location: In person